topic Re: multiple email notifications on document library in Alfresco Archive

multiple email notifications on document library

chrisrichardson — Thu, 25 Nov 2010 16:25:19 GMT

Hi all. I've recently started working with Alfresco (3.4b) but am running into a problem that I can't resolve. I have setup a content rule for anything uploaded into the document library of a space to email the members of the space that there is a new file uploaded/edited etc.Now the email notificat

Re: multiple email notifications on document library

mrogers — Thu, 25 Nov 2010 17:05:27 GMT

It sounds like your email sending is being triggered after every property change.

Sending email is always going to be problematic since it is a non transactional operation in a transactional environment.
Here are some approaches that may help.
- record the fact that an email has been sent and supress the subsequent emails.
- send your email post-commit (although there is then a danger that the email may fail)

Re: multiple email notifications on document library

chrisrichardson — Mon, 29 Nov 2010 13:30:31 GMT

Thanks mate I'll have a look at that and see how we go.

Re: multiple email notifications on document library

mthomas — Sun, 12 Dec 2010 19:09:07 GMT

When I set my rules to trigger only when condition "Size cm:content Greater than 0 bytes" I was able to solve this exact problem.

Re: multiple email notifications on document library

chrisrichardson — Wed, 15 Dec 2010 12:34:42 GMT

thanks mate as I still had this problem outstanding. Am well behind in getting a handle on the whole system but when I try and add the condition I didn't notice anything to do with size. So either I'm looking in the wrong spot or I just don't have a clue (leaning towards the second option).

Any chance you can point me in the right direction?

Re: multiple email notifications on document library

mthomas — Wed, 15 Dec 2010 15:54:59 GMT

Sure;
1. In Share, Repository browser > folder to apply rules > Manage rules > Edit rule
2. Under Define Rule > When: "Items are created or enter this folder"
3. Check "If all criteria are met:: and select from dropdown the following "Size in cm:content:" "Greater Than" type "0"

If Size in cm:content is not in the dropdown go to "Show more…" in the dropdown, find it and add it to the list.

If you are adding this rule to the base "Documents" directory you will need to add: "unless criteria are met: Name Contains "doclib" and Name Contains "webpreview"

4. Perform Action "Send email" Set your parameters here.

5. Check rule applies to subfolders

And Save.

Re: multiple email notifications on document library

chrisrichardson — Wed, 15 Dec 2010 16:06:22 GMT

Right well I well and truly looking in the wrong spot. I was creating the rules through alfresco and not in share at all (i'll blame my mis-reading an alfresco book for that one). Would a similar principle apply to getting emails for when something is added to a data list? as I get double up emails there as well.

Re: multiple email notifications on document library

mthomas — Wed, 15 Dec 2010 16:14:06 GMT

For datalists, only run when "items are updated" And do not "apply rules to subfolders"

Hope that helps!

Re: multiple email notifications on document library

chrisrichardson — Wed, 15 Dec 2010 16:16:10 GMT

Thanks a lot mate this is going to sort out a few of the problems I've been having. Now to go and impliment it all

Re: multiple email notifications on document library

samnaction — Mon, 24 Mar 2014 15:45:10 GMT

Sorry I am just learning alfresco. How to do that, can you elaborate