topic Re: Alfresco Document Archiving in Alfresco Archive

Re: Alfresco Document Archiving

jayakrishnan_sa — Mon, 15 Nov 2010 07:03:13 GMT

Hi,I would like to know about how document archiving can be done in Alfresco. My client needs to archive his documents on a yearly basis. As I am new to Alfresco I couldn't find a way to do that. Is that needs any coding or Alfresco supports it in built? Kindly provide some details regarding this.Th

Re: Alfresco Document Archiving

mrogers — Mon, 15 Nov 2010 10:34:58 GMT

Perhaps if you elaborated what you mean by "Archiving" then people may be able to help.

Are you interersted in RM functionaility, a simpe a long term off site backup, or something more exotic like XAM?

Re: Alfresco Document Archiving

jayakrishnan_sa — Mon, 15 Nov 2010 10:52:43 GMT

Thank you for replying.
What I mean by archiving is that by the end of an year all the docs belonging to that year should be saved/archived to a particular area and while searching these archived files should not come in the search results unless specified. How this can be accomplished in Alfresco.

Awaiting your reply,
Thanks in advance,
Jayakrishnan S

Re: Alfresco Document Archiving

mrogers — Mon, 15 Nov 2010 11:25:39 GMT

Simple and stupid approach Add a property to each of your documents (e.g. Year) and search on the year.

You could move the content to another folder or set of folders if that helps.

If you care using Alfresco Enterprise you could also use policy driven storage.

And if the data needs to be maintained and eventually destroyed after a specific set of conditions then you could copy the content into an RM folder.

Re: Alfresco Document Archiving

jayakrishnan_sa — Mon, 15 Nov 2010 11:40:13 GMT

Thanks for replying again. I didn't get it fully as I am new to Alfresco and document management field. But I will sort it out.