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    <title>topic How should we lay out the repository? in Alfresco Archive</title>
    <link>https://connect.hyland.com/t5/alfresco-archive/how-should-we-lay-out-the-repository/m-p/253417#M206547</link>
    <description>&lt;HTML&gt;&lt;HEAD&gt;&lt;/HEAD&gt;&lt;BODY&gt;&lt;SPAN&gt;Hi everyone,&lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;SPAN&gt;I am helping a company develop a web application that they will use to upload, categorize, and search corporate documents.&amp;nbsp; We have developed the content and a a high-level overview of the application design, but are really having difficulty deciding on how to organize these documents in the Alfresco repository.&amp;nbsp; Millions of documents could eventually be uploaded.&lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;SPAN&gt;The problem is that there is no thematic 'shape' to the documents that we might use as a basis of organization.&amp;nbsp; The documents come from different businesses and departments and participate in any number of workflows (outside of Alfresco.)&amp;nbsp; There is no formal records management in place or any sort of taxonomy that we might use as a basis of organization.&amp;nbsp; There doesn't seem to be a security model either that we might check in to.&amp;nbsp; In fact, the existing directories that they use to organize their documents are an amalgam of 3 different filing arrangements, each created by different people for different purposes. Oh, and these documents are close to end-of-life and don't participate in any workflows other than searching and watermarking.&lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;SPAN&gt;How should we go about organizing these documents?&amp;nbsp; Is there a tried and tested strategy that has worked well for others?&amp;nbsp; Should we impose a classification?&amp;nbsp; If so, based on what?&lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;SPAN&gt;Thanks everyone.&lt;/SPAN&gt;&lt;BR /&gt;&lt;SPAN&gt;Darryl&lt;/SPAN&gt;&lt;/BODY&gt;&lt;/HTML&gt;</description>
    <pubDate>Fri, 20 Jan 2012 06:52:48 GMT</pubDate>
    <dc:creator>darryl_staflund</dc:creator>
    <dc:date>2012-01-20T06:52:48Z</dc:date>
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      <title>How should we lay out the repository?</title>
      <link>https://connect.hyland.com/t5/alfresco-archive/how-should-we-lay-out-the-repository/m-p/253417#M206547</link>
      <description>Hi everyone,I am helping a company develop a web application that they will use to upload, categorize, and search corporate documents.&amp;nbsp; We have developed the content and a a high-level overview of the application design, but are really having difficulty deciding on how to organize these documents in</description>
      <pubDate>Fri, 20 Jan 2012 06:52:48 GMT</pubDate>
      <guid>https://connect.hyland.com/t5/alfresco-archive/how-should-we-lay-out-the-repository/m-p/253417#M206547</guid>
      <dc:creator>darryl_staflund</dc:creator>
      <dc:date>2012-01-20T06:52:48Z</dc:date>
    </item>
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      <title>Re: How should we lay out the repository?</title>
      <link>https://connect.hyland.com/t5/alfresco-archive/how-should-we-lay-out-the-repository/m-p/253418#M206548</link>
      <description>&lt;HTML&gt;&lt;HEAD&gt;&lt;/HEAD&gt;&lt;BODY&gt;&lt;SPAN&gt;Hi again,&lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;SPAN&gt;I have been talking about this problem with a colleague of mine and I think we're going to adopt a strategy similar to Git – where we generate document hash and use it to locate it within the repository.&amp;nbsp; For example, if the hash value for a given document is:&lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;PRE class="language-none line-numbers"&gt;&lt;CODE&gt;&lt;BR /&gt;&amp;nbsp;&amp;nbsp;&amp;nbsp; 12AE45FBBC98847ACCD12E456FB34ECD&lt;BR /&gt;&lt;SPAN class="line-numbers-rows"&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;/SPAN&gt;&lt;/CODE&gt;&lt;/PRE&gt;&lt;BR /&gt;&lt;SPAN&gt;we could store it in:&lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;PRE class="language-none line-numbers"&gt;&lt;CODE&gt;&lt;BR /&gt;&amp;nbsp;&amp;nbsp;&amp;nbsp; /12&lt;BR /&gt;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp; /AE&lt;BR /&gt;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp; /45&lt;BR /&gt;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp;&amp;nbsp; /FBBC98847ACCD12E456FB34ECD (The document name)&lt;BR /&gt;&lt;SPAN class="line-numbers-rows"&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;SPAN&gt;‍&lt;/SPAN&gt;&lt;/SPAN&gt;&lt;/CODE&gt;&lt;/PRE&gt;&lt;BR /&gt;&lt;SPAN&gt;This should ensure even distribution of the document, although we will have to develop a custom search in order to locate these documents.&amp;nbsp; This is our initial thought, anwyay.&lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;SPAN&gt;Darryl&lt;/SPAN&gt;&lt;/BODY&gt;&lt;/HTML&gt;</description>
      <pubDate>Tue, 24 Jan 2012 21:10:34 GMT</pubDate>
      <guid>https://connect.hyland.com/t5/alfresco-archive/how-should-we-lay-out-the-repository/m-p/253418#M206548</guid>
      <dc:creator>darryl_staflund</dc:creator>
      <dc:date>2012-01-24T21:10:34Z</dc:date>
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      <title>Re: How should we lay out the repository?</title>
      <link>https://connect.hyland.com/t5/alfresco-archive/how-should-we-lay-out-the-repository/m-p/253419#M206549</link>
      <description>&lt;HTML&gt;&lt;HEAD&gt;&lt;/HEAD&gt;&lt;BODY&gt;&lt;SPAN&gt;What problem are you trying to solve?&amp;nbsp;&amp;nbsp;&amp;nbsp; &lt;/SPAN&gt;&lt;BR /&gt;&lt;BR /&gt;&lt;SPAN&gt;You could also lay out documents based on creation date,&amp;nbsp; that's how the content repository works internally.&lt;/SPAN&gt;&lt;/BODY&gt;&lt;/HTML&gt;</description>
      <pubDate>Wed, 25 Jan 2012 00:17:22 GMT</pubDate>
      <guid>https://connect.hyland.com/t5/alfresco-archive/how-should-we-lay-out-the-repository/m-p/253419#M206549</guid>
      <dc:creator>mrogers</dc:creator>
      <dc:date>2012-01-25T00:17:22Z</dc:date>
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