topic Alfresco as a DMS in Alfresco Archive

Alfresco as a DMS

scotty_beamer — Wed, 29 Jun 2011 11:39:28 GMT

Hello!I am brand new and i just started installing alfresco an hour ago so be patient! ;-)1. What is the diverence between "Community Edition" and "Business Edition" when it comes to DMS ? I found a side telling me about the diverences but i did not get any info about real features i can not use in

Re: Alfresco as a DMS

jpotts — Wed, 29 Jun 2011 15:06:56 GMT

Welcome!

The difference between "Community Edition" and "Enterprise Edition" is primarily that Community Edition is supported by yourself and the community whereas Enterprise Edition is supported commercially by Alfresco.

There are a few features only available in Enterprise Edition, but the vast majority of the functionality is identical. For example, clustering and JMX are two Enterprise-only features. See this page for more info.

Regarding your second question, can you be more specific? Certainly, out-of-the-box Alfresco can be used to manage contracts. Many people choose to add their own custom metadata so that they can use business-specific types, aspects, and properties. For example, you might want a "customer" field or a "contract term" field or any number of business specific pieces of metadata. If you want to learn how to do that, take a look at this tutorial.

To learn how to apply and manage categories, go to the new docs site and do a search for "Categories". If you can't find what you need there, come back here with some specifics and I'll try to help.

Jeff

Re: Alfresco as a DMS

scotty_beamer — Thu, 30 Jun 2011 11:38:18 GMT

Well ok, i am not sure by now, what metadata would be needed, we startet yesterday, so we are just at the beginning.

I`ll try out the howto links you posted and if i have any further questions i come back.

Thanks so far.

Re: Alfresco as a DMS

scotty_beamer — Fri, 01 Jul 2011 10:36:00 GMT

Well one problem:

I can not find the Administration console:

As i do not have a space to upload an image i can not show you what i see.

I simply installed the community version without any configuration changes. But i defenetly do not have an "Administator console" icon!

Re: Alfresco as a DMS

mrogers — Fri, 01 Jul 2011 11:18:06 GMT

You need to give more information otherwise no-one can help.

Why did you expect to see an "Administrator Console" icon? Where are you looking?

Re: Alfresco as a DMS

scotty_beamer — Fri, 01 Jul 2011 12:33:00 GMT

I logged in, and looked at the top frame.

There i find the icons:

-Mein Dashboard
- Sites
-Mitarbeiter
- Repository
- Hilfe

But not admin consol icon.

Re: Alfresco as a DMS

mrogers — Fri, 01 Jul 2011 12:51:01 GMT

It sounds like you are looking at the wrong webapp.

In Alfresco Share there is a tab for "more" which has some admin functions. There is no "Administrator Console".

There is an "Administrator Console" icon in alfresco explorer which will show up if you have admin privileges.

Re: Alfresco as a DMS

scotty_beamer — Fri, 01 Jul 2011 13:04:09 GMT

Well,ok, understood but as i learned from jpotts i have to follow the discriptions in the docu:

http://docs.alfresco.com/

and there i found that i should add a custem categories which would start with pressing the "administration console" icon.

So what to do if i would like to manage contracts with mit alfresco community edition ?

Re: Alfresco as a DMS

jpotts — Fri, 01 Jul 2011 15:28:05 GMT

The Administration Console icon is available in the Explorer client. So, if you want to manage categories, log in to the Explorer client and then follow the directions that you found in the docs.alfresco.com site.

The Explorer client and the Share client both use the exact same Alfresco repository, so you can manage your categories in Explorer and then use either Explorer or Share to tag contracts with your categories.

Jeff

Re: Alfresco as a DMS

scotty_beamer — Mon, 04 Jul 2011 11:19:14 GMT

sorry for bugg`n but where to find / how to start the "explorer" ? Is that a different html link ?

Re: Alfresco as a DMS

heiko_robert — Mon, 04 Jul 2011 17:44:36 GMT

Alfresco Explorer: http://<servernameort>/alfresco
Alfresco Share: http://<servernameort>/share

As Jeff said, both webapps access the same repository. Alfresco Share is the latest development based on another technology communicating to the repository thru REST/HTTP. It a matter of taste which one to choose but of course you have to know which one is referenced in the documentation 😉

Re: Alfresco as a DMS

scotty_beamer — Tue, 05 Jul 2011 06:44:15 GMT

That`s it !
Thanks!