topic Re: Folder's Permission by user only? in Alfresco Archive

Folder's Permission by user only?

chuawenching — Fri, 30 Mar 2012 05:01:30 GMT

Hi everyone,I like to check.I have 1 site called Payslips where all my employees will access.They are all consumers, except the hr manager is the manager.I like to create a folder for each of my individual staff.But I only want each folder only to be accessed by individual staff.e.g. folder John can

Re: Folder's Permission by user only?

jpotts — Fri, 30 Mar 2012 20:32:29 GMT

This is out-of-the-box, standard permission setting functionality. Assuming you are using Alfresco Share, sometimes it is confusing when you look at Manage Permissions while in a Share site because it uses the Share role mappings. Instead, go into the "Repository" view within Alfresco Share and navigate to the folders you want to set permissions on, then manage permissions on those folders. You should see that you can (1) turn off inheritance, so that the "john" folder doesn't inherit the permissions of its parent and (2) invite "john" individually as a collaborator (or a consumer or whatever).

Manage permissions:
[img]http://i.imgur.com/Fv9wG.png[/img]

Turn off inheritance and invite user:
[img]http://i.imgur.com/ZNriQ.png[/img]

Set the permissions for the individual user:
[img]http://i.imgur.com/jMa5h.png[/img]

Jeff

Re: Folder's Permission by user only?

chuawenching — Mon, 02 Apr 2012 02:55:37 GMT

Thanks so much it works

Re: Folder's Permission by user only?

monkeydl — Fri, 20 Apr 2012 12:30:03 GMT

Hi Jeff,

Is there anyway that I can navigate to the manage-permissions page from within the document library of a site?

Because I've hidden the Repository link for non admin user… I don't want anybody to access the repository browser. But the Manage permission in the document library shows a different dialog, not the manage-permissions page that I want

I 've been looking through all the scripts but no hope so far

Thanks,
Hung

Re: Folder's Permission by user only?

jpotts — Fri, 20 Apr 2012 13:50:41 GMT

I suppose you could add your own UI action that would link to the manage-permissions page and pass in the noderef of the object you are currently sitting on. The manage-permissions page includes a breadcrumb trail and that breadcrumb trail includes a link to the Repository so if you don't want that to show up, you might have to override the manage-permissions page to remove the breadcrumb component.

Jeff

Re: Folder's Permission by user only?

monkeydl — Mon, 23 Apr 2012 03:54:27 GMT

Thanks Jeff,

I managed to replace the <action id="document-manage-site-permissions" /> and navigate it to manage-permissions page


          <action id="document-manage-site-permissions" type="pagelink" icon="document-manage-permissions" label="actions.document.manage-permissions">
            <param name="page">manage-permissions?nodeRef={node.nodeRef}</param>
            <permissions>
               <permission allow="true">ChangePermissions</permission>
            </permissions>
            <evaluator>evaluator.doclib.action.siteBased</evaluator>
         </action>
‍‍‍‍‍‍‍‍‍

I wonder if this is the right way of doing it?

Cheers,
Hung

Re: Folder's Permission by user only?

supta — Tue, 08 May 2012 07:25:47 GMT

I have implemented Jeff's tutorial above on files. The custom permissions is working fine but everytime the files is clicked, it's displayed with an error as following:

An error has occured in the Share component: /share/service/components/document-details/document-permissions.
It responded with a status of 500 - Internal Error.
Error Code Information: 500 - An error inside the HTTP server which prevented it from fulfilling the request.
Error Message: 04080013 Failed to execute script 'classpath*:alfresco/site-webscripts/org/alfresco/components/document-details/document-permissions.get.js': 04080012 TypeError: Cannot read property "length" from undefined (file:/opt/alfresco-4.0.b/tomcat/webapps/share/WEB-INF/classes/alfresco/site-webscripts/org/alfresco/components/document-details/document-permissions.get.js#1476)
Server: Alfresco Spring WebScripts - v1.0.0 (Release Candidate 2 915) schema 1,000
Time: May 8, 2012 2:16:57 PM
Click here to view full technical information on the error.‍‍‍‍‍‍‍

The file itself is displayed under those error. How can I fix this?

Re: Folder's Permission by user only?

jpotts — Tue, 08 May 2012 14:31:30 GMT

supta,

This thread is about managing permissions. You seem to be asking about something different. If you are asking about managing permissions, please explain what the problem is that you are seeing. Otherwise, please start a new topic.

Jeff

Re: Folder's Permission by user only?

supta — Mon, 14 May 2012 02:53:26 GMT

Hi Jeff,

Yes, I have problem in managing permissions. I follow your instructions above but instead on a folder I applied it on a file. Click Manage permissions on a file, turn off its inheritance, invite a user and set the permissions individually. That worked fine, no error was found.

However when the invited user access the file via Document Library, there's an error:
[img]http://i44.servimg.com/u/f44/11/34/41/51/screen11.png[/img]

But if the file is accessed via Repository > Sites > SiteName > documentLibrary > folder > theFile, those error was not occured.

I hope my explanation's clear enough. Thank you.

Re: Folder's Permission by user only?

jpotts — Mon, 14 May 2012 15:48:25 GMT

What permissions did you grant to the user who is seeing this error?

Jeff

Re: Folder's Permission by user only?

supta — Tue, 15 May 2012 01:55:07 GMT

It's siteConsumer.

Since you're asking the permission I grant to the user, I tested all permissions. The result is only siteConsumer and Consumer that returned an error.

Re: Folder's Permission by user only?

douglascrp — Thu, 28 Jun 2012 11:56:40 GMT

Hi Jeff,

Yes, I have problem in managing permissions. I follow your instructions above but instead on a folder I applied it on a file. Click Manage permissions on a file, turn off its inheritance, invite a user and set the permissions individually. That worked fine, no error was found.

However when the invited user access the file via Document Library, there's an error:
[img]http://i44.servimg.com/u/f44/11/34/41/51/screen11.png[/img]

But if the file is accessed via Repository > Sites > SiteName > documentLibrary > folder > theFile, those error was not occured.

I hope my explanation's clear enough. Thank you.

I'm facing with the same problem here, using 4.0.d

Re: Folder's Permission by user only?

jpotts — Thu, 28 Jun 2012 16:30:10 GMT

Because of the way Share works, if the user does not have at least Consumer access to the file's parent, and potentially, all of its ancestors, Share may complain. The reason is that Share is loading metadata about the object's parents and if the user doesn't have access, it isn't able to do that.

Does the user have consumer access to the enclosing folder?

Jeff

Re: Folder's Permission by user only?

douglascrp — Wed, 04 Jul 2012 18:17:21 GMT

Because of the way Share works, if the user does not have at least Consumer access to the file's parent, and potentially, all of its ancestors, Share may complain. The reason is that Share is loading metadata about the object's parents and if the user doesn't have access, it isn't able to do that.

Does the user have consumer access to the enclosing folder?

Jeff

Thanks Jeff for your answers, but nothing works.

I've set the user's role to Consumer in the parent folder, but the error still happens.
I think it's a bug.
There is no way of doing this works correctly.
We've tried to set every single permission on folder, but the error happens only with consumer role.

Re: Folder's Permission by user only?

jpotts — Thu, 05 Jul 2012 15:28:05 GMT

Agreed, I've re-created this on 4.0.d Community. I believe it may be the same bug as:
https://issues.alfresco.com/jira/browse/ALF-12422

Feel free to watch/vote.

By the way, this appears to be fixed in 4.0.2 Enterprise, so it should be fixed in the next community release. We don't know when that will be at the moment.

Jeff

Re: Folder's Permission by user only?

douglascrp — Thu, 05 Jul 2012 15:57:42 GMT

Agreed, I've re-created this on 4.0.d Community. I believe it may be the same bug as:
https://issues.alfresco.com/jira/browse/ALF-12422

Feel free to watch/vote.

By the way, this appears to be fixed in 4.0.2 Enterprise, so it should be fixed in the next community release. We don't know when that will be at the moment.

Jeff

Voted.

Thank you

Re: Folder's Permission by user only?

douglascrp — Wed, 12 Sep 2012 14:32:45 GMT

Agreed, I've re-created this on 4.0.d Community. I believe it may be the same bug as:
https://issues.alfresco.com/jira/browse/ALF-12422

Feel free to watch/vote.

By the way, this appears to be fixed in 4.0.2 Enterprise, so it should be fixed in the next community release. We don't know when that will be at the moment.

Jeff

Hi Jeff.

Someone posted a workaround for this issue here.
https://forums.alfresco.com/en/viewtopic.php?f=47&t=46211&p=137059#p137059

I tried it and it worked.