topic Re: User and Group management is very weak in Alfresco Archive

User and Group management is very weak

tgmweb — Mon, 27 Jul 2009 13:30:48 GMT

I might be missing something - I've been playing with Alfresco for a while, and I've come up against some pretty seriously limiting issues:1.) Usernames.Our repository has over 2000 users, some of which might have the same name. So, I thought, a good unique name would be the users email address (100

Re: User and Group management is very weak

dward — Mon, 27 Jul 2009 13:46:22 GMT

You can add one group inside another by navigating inside that group and then creating a group with the same name as the group you want to 'move' inside it. Rather than creating a new group it will reference the existing group as a child.

The structure of the groups imported from LDAP only reflects the structure they exist in the directory. If you want one LDAP group to be nested within another, you should make sure that group is recorded as a member of the other group in the LDAP directory.

Re: User and Group management is very weak

tgmweb — Mon, 27 Jul 2009 14:03:16 GMT

You can add one group inside another by navigating inside that group and then creating a group with the same name as the group you want to 'move' inside it. Rather than creating a new group it will reference the existing group as a child.

Interesting!

Well - I like that, didn't see it documented anywhere but that's a serious relief! Thanks!

The structure of the groups imported from LDAP only reflects the structure they exist in the directory. If you want one LDAP group to be nested within another, you should make sure that group is recorded as a member of the other group in the LDAP directory.

Yep I understand this now. I'll be looking again at our directory and also the LDAP sync with alfresco to see if I can get that working as we need. That's not really a limitation of alfresco, more of a limitation of my knowledge of LDAP!

Any idea on the username situation? It kinda works with the email address, but, for instance, calling a webscript such as:

http://localhost:8080/alfresco/service/api/people/username@domain.com - this breaks the web scripts. URL ENcodeding the email address doesn't help.

http://195.62.11.23:8080/alfresco/service/api/people?userName=username@domain.com seems to return all the users - not the one in the queryString….

Odd behaviour…

Re: User and Group management is very weak

greyfairer — Wed, 06 Jan 2010 14:03:16 GMT

You can add one group inside another by navigating inside that group and then creating a group with the same name as the group you want to 'move' inside it. Rather than creating a new group it will reference the existing group as a child.

That trick doesn't work for me, I tried to move a subgroup from another root group.
I get: A group ID with the same name already exists, group identifiers must be unique.

I have Alfresco Labs - v3.0.0 (Stable 1526).

Re: User and Group management is very weak

mikeh — Wed, 06 Jan 2010 15:17:29 GMT

That trick doesn't work for me, I tried to move a subgroup from another root group.
I get: A group ID with the same name already exists, group identifiers must be unique.

I have Alfresco Labs - v3.0.0 (Stable 1526).

You'll have to use a v3.2 or newer.

Mike

Re: User and Group management is very weak

greyfairer — Thu, 07 Jan 2010 16:02:18 GMT

You'll have to use a v3.2 or newer.

We need to support Alfresco Enterprise version v3.1.2.
Can you give another alternative for moving Groups?

Maybe using the Javascript API or Java Foundation API?

Re: User and Group management is very weak

mrogers — Thu, 07 Jan 2010 17:25:44 GMT

In 3.1.2 your best bet will be to use the Java AuthorityService directly.

What 3.2 does to add the syntactic sugar to make it easier to use.

You will also find forum threads here for the older versions of Alfresco.

Re: User and Group management is very weak

mycroes — Mon, 08 Feb 2010 10:45:03 GMT

That trick doesn't work for me, I tried to move a subgroup from another root group.
I get: A group ID with the same name already exists, group identifiers must be unique.

I have Alfresco Labs - v3.0.0 (Stable 1526).
You'll have to use a v3.2 or newer.

Does that imply Enterprise v3.2 or newer? I'm using Community Edition 3.2r2 and seem to run into the same issue.
Regards,

Michael

Re: User and Group management is very weak

mycroes — Mon, 08 Feb 2010 11:02:41 GMT

That trick doesn't work for me, I tried to move a subgroup from another root group.
I get: A group ID with the same name already exists, group identifiers must be unique.

I have Alfresco Labs - v3.0.0 (Stable 1526).

Seems this one is easy to solve: Alfresco share allows one to move the group (it talked about adding another reference to the group, in effect it moved the group), however Alfresco ECM will say the group exists.
Regards,

Michael

Re: User and Group management is very weak

nileshbhise — Thu, 25 Feb 2010 15:45:57 GMT

thank you mycroes. You solved my sub group problem!

Re: User and Group management is very weak

dward — Mon, 01 Mar 2010 11:30:37 GMT

I have logged https://issues.alfresco.com/jira/browse/ALF-1904 to ensure that this works in the Alfresco Explorer UI too.