topic Re: Tag management in Alfresco Archive

Tag management

gwiet — Mon, 12 Apr 2010 16:11:25 GMT

Tag managementTags are very useful to identify and/or crosslink content. However I think that as implemented in Share right now it has several issues:1. It is to easy to define new tags: almost anyone on any peace of content can do it resulting in uncontrollable growth of the global tag-store2.

Re: Tag management

mikeh — Mon, 12 Apr 2010 16:41:25 GMT

There are some good suggestions here - please raise them as a JIRA Enhancement request, otherwise they might get lost in the forums.

Having said that, your requirement that "Site-users cannot define new tags" will be deeply unpopular. Categories are defined this way; only the admin user can modify the list of categories… I can only guess at how many bugs & enhancement requests we've received to enable all users to modify the Categories! (The answer, by the way, is to alter the permissions on the root category node.) Tags are deliberately meant to be freeform, which is why anyone with edit permissions within a Site can create them.

Thanks,
Mike

Re: Tag management

maps — Fri, 13 May 2011 14:47:56 GMT

Hello,

We published a new alfresco share module that could enhance the Tag management functionality in Alfresco share.

Main Alfresco-Share Tag Management features :

    Browsing all tags in the repository
    Browsing related tagged contents/folders
    Editing existing tags
    Correct spelling mistakes in tags labels
    Substitute similar tags
    Deleting tags
    Searching tag.

A full description of the module is provided at: http://iptechinside.com/labs/projects/show/tag-manager-alfresco

You can try the module and post your remarks. Any contribution will be apreciated.

Re: Tag management

mikeh — Fri, 13 May 2011 15:37:18 GMT

This is an excellent contribution - many thanks. I'll take a look at this next week and may be in contact with you soon after.

Thanks,
Mike

Re: Tag management

michaelc — Fri, 13 May 2011 16:31:47 GMT

Having said that, your requirement that "Site-users cannot define new tags" will be deeply unpopular.
Mike

Seems to me it should be a site specific option. You could create a group that can define tags and if you want everyone could be in this group.

For me tags are the item that I get beat up on most.
I will need to check out the enhancements in the user extension - thanks

Give me one more excuse to make that 3.4.2 upgrade soon

Re: Tag management

pitzalis — Wed, 18 May 2011 12:18:16 GMT

I'm trying the Tag Management Console for Alfresco Share suggested by "maps". I would like to report that the dashlet configuration doesn't works if the client debug in share-config-custom.xml is enabled:


   <config replace="true">
      <flags>
         <!–
         Developer debugging setting to turn on DEBUG mode for client scripts in the browser
         –>
         <client-debug>true</client-debug>
         ……
         ……

      </flags>
      ……
      ……
‍‍‍‍‍‍‍‍‍‍‍‍‍‍

Bye,
GP

Re: Tag management

maps — Mon, 23 May 2011 16:36:48 GMT

Hello pitzalis,

We tested both configurations (debug enabled/disabled), the Tag Management Console for Alfresco Share worked as expected.

Please check that tag-management.js exists in Install_Dir\tomcat\webapps\share\components\console.

Could you post also the error message generated to troubleshoot the issue.

Thanks,

Re: Tag management

pitzalis — Mon, 23 May 2011 19:28:52 GMT

Hi,
issue resolved, it was only a configuration problem of my installation.
Sorry for the inconvenience and thanks for the useful extension.

GP

Re: Tag management

goldmar — Mon, 30 May 2011 16:15:41 GMT

Wow, this extension looks very promising - I'll test it out! Thanks for the contribution

@MikeH
Actually we've been looking out for a category-like feature in Alfresco Share but as far as I can see this is only possible via the repository view - am I right?

Re: Tag management

srinivasmurty — Wed, 15 Jun 2011 17:46:18 GMT

I agree with the original poster. One of the fundamental problems is that tags are globally available across all sites. This breaks all site privacy rules because I might use tags that have a specific meaning for a "private" site. However, these tags are available across all sites. In a given scenario, I have a set of customer-specific tags for a private site for this customer. I am also working with one of their competitors for whom we maintain a separate private site. However, members of either site are able to view the tags created by everyone else. Some tags can simply not be shared and this, to my mind, violates the privacy of these sites. It also makes tags highly restrictive and I would end up having to use very generic names. Given that Alfresco Share does not prevent users from creating tags (which is a good thing, according to me!), there is no way I can restrict tag creation that is sensitive and confidential.

Re: Tag management

vinodnayak — Mon, 23 Apr 2012 14:47:19 GMT

Hi,

I have found this tag management console useful since we are using v3.4.5 which does not provide out of box through Share. However for me it is working only on Mozilla Firefox browser (v3.5.6) and not on Internet Explorer (v7). The edit/delete icons are not showing when I hover on the tag names while using IE v7. I do not get any script error on IE session.

Can you please comment on whether this is known behavior or something due to IE browser setting?

Re: Tag management

ddraper — Mon, 23 Apr 2012 17:40:28 GMT

@VinodNayak What version of Alfresco are you using? I was working on a different bug relating to the Tag Manager earlier today and spotted this problem which has been committed so should be in the next release of Enterprise. I've also merged the fix into the latest Community Source (r35581) so you will be able to build the fix for this yourself. The Tag Manager code was not importing dependencies in a way that was compatible with the latest Surf libraries (and was in fact not inline with the way that other WebScripts import depedendencies). The fix is fairly straightforward if you want to make it yourself…

It simply requires that the WEB-INF/classes/alfresco/site-webscripts/org/alfresco/components/console/tag-management.get.html.ftl is updated so that all the "/res" is inserted after the context in EVERY dependency request, e.g. change

<@script type="text/javascript" src="${page.url.context}/components/console/consoletool.js"></@script>‍

<@script type="text/javascript" src="${page.url.context}/res/components/console/consoletool.js"></@script>‍

Regards,
Dave

Re: Tag management

vinodnayak — Mon, 23 Apr 2012 18:51:43 GMT

Hi Dave,

Thanks for your quick reply. I should have been clear above - we are using Enterprise v3.4.5. I am using the amp downloaded from the site http://iptechinside.com/labs/projects/s … r-alfresco in one of the post in this chain. I then compile it into the WAR files.

Please clarify if your comment are applicable for the Enterprise version 3.4.5 i am using.

Thanks & Regards,

Vinod

Re: Tag management

alexsolomatin — Wed, 10 Oct 2012 15:25:18 GMT

Hi,

Is it still impossible to disable tag creation for some users/groups in Alfresco Enterprise 4.0.2 or 3.4.10?