topic Re: Versioning Aspect not applied in Alfresco Archive

Versioning Aspect not applied

maximus007 — Thu, 03 Jun 2010 13:50:29 GMT

I am trying to set Alfresco up to automatically version Word and Excel files. I have set up my rule as follows:Rule conditions:Item has a mimetype of 'Microsoft Word 2007' Item has a mimetype of 'Microsoft Excel 2007' Name property matches '*.docx' Name property matches '*.doc' Name property mat

Re: Versioning Aspect not applied

savic_prvoslav — Thu, 03 Jun 2010 13:59:51 GMT

You can change alfresco model to make versionable aspect mandatory if you like.

  <type name="cm:content">
        <title>Content</title>
        <parent>cm:cmobject</parent>
        <properties>
           <property name="cm:content">
              <type>d:content</type>
              <mandatory>false</mandatory>
              <index enabled="true">
                 <atomic>true</atomic>
                 <stored>false</stored>
                 <tokenised>true</tokenised>
              </index>
           </property>
        </properties>
     </type>

‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍



    <type name="cm:content">
        <title>Content</title>
        <parent>cm:cmobject</parent>
        <properties>
           <property name="cm:content">
              <type>d:content</type>
              <mandatory>false</mandatory>
              <index enabled="true">
                 <atomic>true</atomic>
                 <stored>false</stored>
                 <tokenised>true</tokenised>
              </index>
           </property>
        </properties>
        <mandatory-aspects>
           <aspect>cm:versionable</aspect>
        </mandatory-aspects>‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

Re: Versioning Aspect not applied

maximus007 — Thu, 03 Jun 2010 15:27:24 GMT

Thank you Savic, but what if I only want Word and Excel files (as per the above) to be versioned?

I also store many other files, such as PDF, JPG, movies, which I don't want versioning for.

Do you know why the above setup doesn't function?

Re: Versioning Aspect not applied

savic_prvoslav — Thu, 03 Jun 2010 20:27:12 GMT

I thing you are doing this wrong .
you should do: create rule to run action to do changes to node that you need .

Re: Versioning Aspect not applied

rama_honge — Fri, 04 Jun 2010 05:07:34 GMT

Create a rule ( for docs with .doc and .xls extension) to apply the versioning aspect to them.

Re: Versioning Aspect not applied

savic_prvoslav — Fri, 04 Jun 2010 07:42:57 GMT

yes, create rule fro nodes with specific mime types ( select your prefered types)

Re: Versioning Aspect not applied

maximus007 — Sat, 05 Jun 2010 01:53:18 GMT

I have done all of the above (see my original post) but it doesn't work.

Or have I missed something?

Re: Versioning Aspect not applied

savic_prvoslav — Sat, 05 Jun 2010 02:11:34 GMT

create rule on your mimetype to apply aspect that you like (versionable ) . this works, use only this do not edit model for this.

Re: Versioning Aspect not applied

maximus007 — Mon, 07 Jun 2010 05:25:10 GMT

Savic,

I am confused. As in my first post, my rule is already set up as follows:

I have set up my rule as follows:

Rule conditions:
Item has a mimetype of 'Microsoft Word 2007'
Item has a mimetype of 'Microsoft Excel 2007'
Name property matches '*.docx'
Name property matches '*.doc'
Name property matches '*.xls'
Name property matches '*.xlsx'
Item has a mimetype of 'Microsoft Word'
Item has a mimetype of 'Microsoft Excel'

Rule actions:
Add aspect 'Versionable'

Details:
Type: Items are created or enter this folder
Title: Auto document versioning
Description:

Other Options selected:
Apply rule to sub spaces
Run rule in background

What have I done wrong?

Re: Versioning Aspect not applied

savic_prvoslav — Mon, 07 Jun 2010 07:09:14 GMT

nothing as far as i can see it is all good.

Re: Versioning Aspect not applied

invictus9 — Mon, 07 Jun 2010 16:00:46 GMT

create rule on your mimetype to apply aspect that you like (versionable ) . this works, use only this do not edit model for this.

Pardon me if I've missed something. Can you simplify your rule so that it detects only ONE condition and see if it triggers? If it doesn't, are you able to create ANY rule that triggers based on ONE condition? Are you able to create a rule that triggers on ANY incoming condition and test it with only files of the right kind?

Re: Versioning Aspect not applied

savic_prvoslav — Mon, 07 Jun 2010 19:06:18 GMT

I have tested it on pdf files,
also check

Summary
Item has a mimetype of 'Adobe PDF Docume

and it should work fine.