topic Re: Adding members without invites in Alfresco Archive

Adding members without invites

edwin_s — Thu, 13 Aug 2009 06:01:21 GMT

Hello,I'm an administrator for an Alfresco 3.2 community installation, and I was wondering if there is a way to add members to an Alfresco Share site without going through the invite process? The use case for this is that some groups would like to have their share site created without troubling the

Re: Adding members without invites

mikeh — Thu, 13 Aug 2009 08:18:41 GMT

One way would be to create a group for those users you want to add and then add the group to the Site instead.

Thanks,
Mike

Re: Adding members without invites

edwin_s — Thu, 27 Aug 2009 20:34:51 GMT

If I use them mechanism to add users, they do not show up in the 'Site Colleagues' dashlet. Is there a way to display those names?

Re: Adding members without invites

mikeh — Thu, 27 Aug 2009 21:40:04 GMT

Not currently no - adding groups happened relatively late in the development of v3.2 so we didn't get a chance to develop functionality like that.

Mike

Re: Adding members without invites

mfischer — Wed, 11 Nov 2009 12:44:14 GMT

I have the same problem in Alf 3.2r CE:

The permissions are set by groups which are syncronized with AD via ldap-ad. Users within these groups aren't shown as colleagues nor in member list of a Share-site. But we don't want to add all the users manually to the roles.

When will this functionality be built in Alfresco CE?

This is the way we're adding the users to a site:

1. the user becomes member of a group in the AD
2. in the respective Share-site the group is added via "Invite" -> "Groups" -> "Add Groups"-button with their assigned role

PS: in the Alfresco Web Client the role "consumer" is deleted from "Everyone" at every site so users can list only the sites wich they are member of.

Re: Adding members without invites

mikeh — Wed, 11 Nov 2009 14:05:36 GMT

I think it's in JIRA, so should be planned for v3.3

Mike

Re: Adding members without invites

mrogers — Wed, 11 Nov 2009 15:19:44 GMT

Or the community could contribute it.

Re: Adding members without invites

mfischer — Fri, 13 Nov 2009 09:35:23 GMT

The next issue by managing user roles this way appears at the "Site Managers" dashlet: it shows only the "Administrator" and the AD group which contains the respective manager users and got the role "Site Manager". I think there could be some changes made to "…/WEB-INF/classes/alfresco/site-webscripts/org/alfresco/components/dashlets/site-profile.get.js", to check if the returned value is a type of "GROUP" and then run the for-loop against this group to get the members.

But i'm not a java programmer, so any help would be appreciated… :roll:

Regards,
Mario

Re: Adding members without invites

kilgad — Fri, 23 Apr 2010 23:45:22 GMT

hi, same bug in 3.3G last build.

it's this JIRA : https://issues.alfresco.com/jira/browse/ETHREEOH-2935?page=com.atlassian.jira.plugin.system.issuetabpanels:comment-tabpanel ?

status : closed ?

Re: Adding members without invites

mfischer — Thu, 08 Jul 2010 07:58:36 GMT

hi, same bug in 3.3G last build.

Yes, I can confirm that.

it's this JIRA : https://issues.alfresco.com/jira/browse/ETHREEOH-2935?page=com.atlassian.jira.plugin.system.issuetabpanels:comment-tabpanel ?

status : closed ?

"Mike Farman" said: "This is expected, it's the group that defines the site membership. When users are 'members' because they belong to a group that is a site member, the users need to be added/removed from the group, not from the site membership page."

Thats is correct, but: IMHO it has nothing to do with the missing abilitity of Alfresco to resolve the group members, even if they are stored in the Alfresco user database or come from an Active Directory/LDAP. So the functionality seems to be not included, but it should be… :cry:

Re: Adding members without invites

mrogers — Thu, 08 Jul 2010 08:32:46 GMT

Its not a bug when alfresco is working "as designed". If it is in JIRA (I could not find it, so someone may need to raise it) it will need to be an "Enhancement" or an "Improvement" rather than a bug. It may sound pedantic but the JIRA issues drive the test team and development priorities so it is important that they are categorised correctly. And assuming there is an improvement in JIRA you should also vote for it to make it stand out from the crowd of other enhancements.

As background to this issue, when we were putting the group support into Share sites we were worried about the performance implications of large nested groups on the site members screen.

Re: Adding members without invites

michaelc — Tue, 13 Jul 2010 16:35:42 GMT

Can you use the Restful API for this ?
http://wiki.alfresco.com/wiki/Repository_RESTful_API_Reference#Membership

I am a Newbie but this seems to fit your request I think.

Memberships

Adds a new membership to the site.

POST /alfresco/service/api/sites/{shortname}/memberships

Requirements:

    * Default Format: json
    * Authentication: user
    * Transaction: required
    * Format Style: any

Definition:

    * Id: org/alfresco/repository/site/membership/memberships.post
    * Description: classpath:alfresco/templates/webscripts/org/alfresco/repository/site/membership/memberships.post.desc.xml

Re: Adding members without invites

nmcminn — Tue, 16 Aug 2011 12:38:09 GMT

Bringing this thread back from the dead. I had to add a few users to some Share sites without using the invite mechanism, here's a writeup on one way to do it:

http://www.unorganizedmachines.com/site/software-and-technology/34-software-development/124-adding-a-user-to-an-alfresco-share-site-via-the-javascript-api

Re: Adding members without invites

michaelc — Tue, 16 Aug 2011 18:56:04 GMT

Nice writeup.
I got to the same location with a little different method.
my initial client to test with I used a firefox plugin called poster.
it allowed to make restful calls until I got it right.
Much of my middle ware is in PHP so I pulled the following restful client as it seemed to have everything I needed.
http://www.phpclasses.org/package/5480-PHP-Send-Web-services-requests-to-REST-servers.html

I created a admin user for my backend work that has the needed rights.

when I included the user and password in the PUT it seemed to allways work for me.

then just call my enrollUser method in my userObj


   function enrollUser($site,$roll){
      Logger::$log->debug("UserObj():enrollUser( ".$site. " " . $roll . " );" );
      $accessUser = getAccessUser();
      $accessPassword = getAccessPassword();
      $contextType    = "application/json";
      $userUrl = "http://" . $_SERVER['SERVER_NAME'] . "/alfresco/service/api/sites/" . $site . "/memberships";
      switch ($roll) {
         case "SiteConsumer": break;
         case "SiteContributor": break;
         case "SiteCollaborator": break;
         case "SiteManager": break;
         default: return false;
      }

      $requestString = '{"person":  {"userName":"' . $this->userName . '"},"role":"'. $roll . '"}';

      $request = RestClient::post( $userUrl,
            $requestString,
            $accessUser,
            $accessPassword,
            $contextType);
       
      if ($request->getResponseCode() == '200' ) {
         return true;
      }else{
         return false;
      }


   }
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