Supplemental Markings

simon_white — Tue, 03 Nov 2009 00:07:18 GMT

Hi all,I've made a call for related documentation under the "Documentation" forum related to this question - couldn't decide whether it was worse netiquette to post twice on very similar issues or ask non-documentation questions in the documentation forum! :-)I'm trying to get my head around the Sup

Re: Supplemental Markings

carlos_miguens — Wed, 04 Nov 2009 09:26:29 GMT

Simon, your understanding about supplementary markings is spot on. The behaviour however is not, right now I can't explain what you are seeing. What role did you give Bob and Alice and where did Charles come from?

Re: Supplemental Markings

simon_white — Wed, 04 Nov 2009 23:18:06 GMT

Carlos,

I've just tried this again on a brand-new installation of Alfresco, and it works fine now! I think maybe the problem was due to my starting up Alfresco before I had applied the RM amps correctly, and then failing to rescue myself from that position. Or possibly something I've done differently between the two installs. I've got both on my machine, so I'll try and compare the two and will post back here if I discover what went wrong.

Thanks a lot for your post as it gave me the motivation to go through the hassle of trying again with a fresh install.

Cheers,

Si

P.S

In case someone's googling this in the future, here's the list of steps I went through to demonstrate the supplemental marking functionality.

1) I make a brand new install of Community 3.2r, and install the Records Management modules into Alfresco and Share. I start Alfresco.
2) I log into Share as Admin and add the Records Management dashlet to admin's dashboard
3) I use the dashlet to create a records management site, and load the packaged test data
4) I create a new user called rmadmin and add him to the Records Management Administrator Group (no other groups)
5) Still as admin, I create three new users called Alice, Bob and Charles and add them all to the Records Management User Group
6) In the file plan area, using Manage Permissions, I give Read and File to all the users I have created on the Civilian Files series
7) I log out of admin, in again as rnadmin, add the RM Dashlet to rmadmin's dashboard
😎 I navigate to the RM console->List of Values and create Supplemental Markings, Apple, Banana and Cucumber
9) I Add the Apple and Banana markings to both Alice, Bob and rmadmin, and the Cucumber marking only to Bob & rmadmin.
10) I navigate to the RM Site and under the File Plan, move to Civilian Files->Case FIles and Papers->Gilbert Competency Hearing
11) I File two test files called Cat.file and Dog.file, each of which has one line of simple ASCII data in
12) Via the Edit Metadata option, I apply the Apple and Cucumber markings to Dog.file, and the Apple and Banana markings to Cat.file
13) I log in as Alice (inc. adding dashlet). Because Alice doesn't have cucumber, she can't see Dog.file
14) I log in as Bob (inc. adding dashlet). He can see both files
15) I log in as Charles (inc. adding dashlet). He can't see either file.

topic Supplemental Markings in Alfresco Archive

Supplemental Markings

Re: Supplemental Markings

Re: Supplemental Markings