topic Re: Declare a Record in Alfresco Archive

Declare a Record

ghernando — Wed, 13 Jan 2010 00:38:26 GMT

I'm not sure how a record can get declared.I understand the series > category > folder structure.I created a new folder under a category of the file plan and added a PDF document to it. The new PDF content in Share is prominently marked as 'undeclared'. I expected to see some sort of 'declar

Re: Declare a Record

mikeh — Wed, 13 Jan 2010 08:15:29 GMT

Make sure you've filled-in all three extra mandatory fields before a "basic" record can be declared. If you've filed the PDF as a PDF record, there may be other fields that need populating too.

Thanks,
Mike

Re: Declare a Record

carlos_miguens — Thu, 14 Jan 2010 13:40:49 GMT

There is also a little "gotcha" which is not obvious when filling out fields. It will not let you Save until all the mandatory fields those marked with a *) are complete which is obvious. Less obvious is that it will not let you Save if any of the fields have an illegal characters. For example if you have a colon ":" or slash "/" in the field making it an illegal entry the Save button will continue to be greyed out. It won't be clear what you are doing wrong.