topic Re: E-mail notification in Alfresco Archive

E-mail notification

pascalh — Wed, 28 Oct 2009 15:47:13 GMT

Hello there!I've got another request today please!In the web client, when a document has to be approved or rejected by a person, I would like to send an e-mail to the creator of this document to notify him of the state of the review! How can I possibly do that? The most difficult part for me in usin

Re: E-mail notification

savic_prvoslav — Wed, 28 Oct 2009 18:07:52 GMT

you can create custom workflow, where you define who are going to be notified.

you can edit alfresco\WEB-INF\classes\alfresco\workflow files here, end get what you need. simply typing some js, or you can create you own.

i hope this. helps.

Re: E-mail notification

pascalh — Thu, 29 Oct 2009 13:40:20 GMT

First, thanks for your reply!

Well, after looking at the content of alfresco\WEB-INF\classes\alfresco\workflow, I noticed that there are some xml files. I suppose that I have to modify "review_processdefinition.xml", which I assume is linked to the approve/reject process. I want to send it once the workflow 'Review&process' is assigned to one person, and when the designated person approve or reject the document too…To do so, I've got to pick up the "from" and "to" fields and send the message correctly.
I found the following code in "invitation-nominated_processdefinition.xml" :

         <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
            <script>
               var workflowId = workflowinstanceid;
               var inviterPerson = people.getPerson(inwf_inviterUserName);
               var inviteePerson = people.getPerson(inwf_inviteeUserName);
               var site = siteService.getSite(inwf_resourceName);
               var siteName = site.shortName;
               if (site.title.length() > 0)
               {
                  siteName = site.title;
               }
               var params = "?inviteId=" + workflowId +
                            "&inviteeUserName=" + inwf_inviteeUserName +
                            "&siteShortName=" + inwf_resourceName +
                            "&inviteTicket=" + inwf_inviteTicket;
               var acceptLink = inwf_serverPath + inwf_acceptUrl + params;
               var rejectLink = inwf_serverPath + inwf_rejectUrl + params;
               var mail = actions.create("mail");
               mail.parameters.from = inviterPerson.properties["cm:email"];
               mail.parameters.to = inviteePerson.properties["cm:email"];
               mail.parameters.subject = "Invitation to join '" + siteName + "' site";

               var results = search.luceneSearch(" PATH:\"app:company_home/app:dictionary/app:email_templates/cm:invite/cm:invite-email.ftl\"");
               var template = results[0];

               var args = [];
               args["inviteePersonRef"] = inviteePerson.nodeRef.toString();
               args["inviterPersonRef"] = inviterPerson.nodeRef.toString();
               args["siteName"] = siteName;
               args["inviteeSiteRole"] = inwf_inviteeRole;
               args["inviteeUserName"] = inwf_inviteeUserName;
               args["inviteeGenPassword"] = inwf_inviteeGenPassword;
               args["acceptLink"] = acceptLink;
               args["rejectLink"] = rejectLink;
               var mail_text = inviteePerson.processTemplate(template, args);

               mail.parameters.text = mail_text;
               mail.execute(bpm_package);
            </script>
         </action>
      </transition>'><transition name="sendInvite" to="invitePending">
         <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
            <script>
               var workflowId = workflowinstanceid;
               var inviterPerson = people.getPerson(inwf_inviterUserName);
               var inviteePerson = people.getPerson(inwf_inviteeUserName);
               var site = siteService.getSite(inwf_resourceName);
               var siteName = site.shortName;
               if (site.title.length() > 0)
               {
                  siteName = site.title;
               }
               var params = "?inviteId=" + workflowId +
                            "&inviteeUserName=" + inwf_inviteeUserName +
                            "&siteShortName=" + inwf_resourceName +
                            "&inviteTicket=" + inwf_inviteTicket;
               var acceptLink = inwf_serverPath + inwf_acceptUrl + params;
               var rejectLink = inwf_serverPath + inwf_rejectUrl + params;
               var mail = actions.create("mail");
               mail.parameters.from = inviterPerson.properties["cm:email"];
               mail.parameters.to = inviteePerson.properties["cm:email"];
               mail.parameters.subject = "Invitation to join '" + siteName + "' site";

               var results = search.luceneSearch(" PATH:\"app:company_home/app:dictionary/app:email_templates/cm:invite/cm:invite-email.ftl\"");
               var template = results[0];

               var args = [];
               args["inviteePersonRef"] = inviteePerson.nodeRef.toString();
               args["inviterPersonRef"] = inviterPerson.nodeRef.toString();
               args["siteName"] = siteName;
               args["inviteeSiteRole"] = inwf_inviteeRole;
               args["inviteeUserName"] = inwf_inviteeUserName;
               args["inviteeGenPassword"] = inwf_inviteeGenPassword;
               args["acceptLink"] = acceptLink;
               args["rejectLink"] = rejectLink;
               var mail_text = inviteePerson.processTemplate(template, args);

               mail.parameters.text = mail_text;
               mail.execute(bpm_package);
            </script>
         </action>
      </transition>

I think I've got to do something like in bold letters, right or wrong? Otherwise, how can I possibly handle this easily?

Thanks in advance if anybody could help! Sorry again if it may seem too basic, I'm a rookie 🙂

–
Pascal

Re: E-mail notification

norgan — Thu, 29 Oct 2009 17:52:03 GMT

Hi pascal,
you will have to get into advanced workflows more deeply to do that. Alternately, you can evaluate the "execute javascript from a business rule" path and use the highlighted code as example how to send mail via javascript.

See the link in my signature for a tutorial on advanced workflows.

Re: E-mail notification

pascalh — Fri, 30 Oct 2009 14:53:36 GMT

Hello Norgan!

What do you mean by :

evaluate the "execute javascript from a business rule" path and use the highlighted code as example how to send mail via javascript.

? Is it a reference to a special tutorial? If so, which one is it? I didn't get it, sorry :-s

–
Pascal

Re: E-mail notification

norgan — Fri, 30 Oct 2009 19:28:23 GMT

It meas, you might think abot creating a business rule to execute some js script and put the code in, you listed before - sorry for the flowery version first

Re: E-mail notification

savic_prvoslav — Sun, 01 Nov 2009 21:50:50 GMT

I would advice you to buy alfresco developer guide for this, you will be able to develop skills for this .

Re: E-mail notification

pascalh — Mon, 02 Nov 2009 10:41:00 GMT

Thanks Norgan! But it still remains unclear to me sorry. I'm gonna try to seek for some information on the web.

About the Alfresco developer guide, I'm thinking about it. I'm working in a company and people there would like to deploy Alfresco as part of one project. I'm gonna recommend them this book.

Thanks again!
–
Pascal

Re: E-mail notification

pascalh — Tue, 03 Nov 2009 10:30:17 GMT

Well, I've got the "Alfresco Developer Guide" now. I'm still not very comfortable with what I would like to do.
I suppose I've got to get into advanced workflows to send a simple e-mail to one or multiple user(s). I thought it was easier to add a script in the "Review & Approve" workflow, but I must have been mistaken. However, it seems to be a harsh process to me, since I've got not much time to obtain what I want :s…

Re: E-mail notification

stevegreenbaum — Tue, 03 Nov 2009 22:27:11 GMT

See the Workflow Admin portion of the Forum for discussions on email in workflows. Here are a few links:

http://forums.alfresco.com/en/viewtopic.php?f=29&t=20702
http://wiki.alfresco.com/wiki/E-mail_Configuration
http://forums.alfresco.com/en/viewtopic.php?f=34&t=10947
http://forums.alfresco.com/en/viewtopic.php?f=34&t=14809

Re: E-mail notification

mefellows — Tue, 19 Jan 2010 08:14:58 GMT

I must admit, I can't believe this feature isn't stock standard in Alfresco. Can anyone comment on whether this will be a standard inclusion in a future release?

Re: E-mail notification

analyzediz — Wed, 27 Jan 2010 15:02:06 GMT

I must admit, I can't believe this feature isn't stock standard in Alfresco. Can anyone comment on whether this will be a standard inclusion in a future release?

I absolutely agree with you. For a project that I'm currently on, I've spent the past month having to explain to my client that standard features such as email notification on Forum post, having Forums groupings within an Alfresco Share site has to all be coded by hand. In most cases, trying to roll your own is remarkably difficult to get started; in that you have to know so much about a variety of technologies before you can get going.

All this makes for a very painful experience, that I will not soon forget for my next package evaluation.

Re: E-mail notification

carolpaul — Thu, 06 May 2010 09:21:14 GMT

I would advice you to buy alfresco developer guide for this, you will be able to develop skills for this .

Agree!

I am a manager mainly on China legal consultation service and you know I mainly help international friends protect their business and rights in China. It is very very lucky that one customer in US tell us the place! Thank you so much,! I like it! I will introduce to my other international customers too!

Thank you so much and God bless you!

Carol
http://www.wincomchina.com.cn
http://www.wincomchina.com