topic Please advise on Alfresco best practice? in Alfresco Archive

Please advise on Alfresco best practice?

pawel_pohl — Tue, 08 Dec 2009 10:58:02 GMT

Warning: long post 😎 Dear Alfresco crowd,First, thank you for creating this impressive piece of software.I am looking for a very easy to use and low-maintenance solution for my company's marketing material approval process. I've been playing around with Alfresco and so far it seems like a very fit

Re: Please advise on Alfresco best practice?

mikeh — Tue, 08 Dec 2009 14:43:48 GMT

I'll offer you a short version:

1 - Explorer vs. Share. Explore client is at v3.2, whereas Share is only v1.2. Therefore not all the features are available yet. However, that doesn't mean you can't configure rules in the Explorer client for Share Document Libraries. The warning across the top is just that - a warning. You may see some odd behaviour at times, but nothing should "break".

This isn't aimed at you specifically, but many people have brought up the same issue: they want a "simple" interface and yet accuse Share of not having all of Explorer's functionality. WE are adding Rules, better support for Workflow, Advanced Search, etc. to Share in upcoming versions, but usually we've found that 90% of users don't want it on a day-to-day basis; it's only the administrators who are complaining and they can do the one-off configuration in Explorer instead.

I suggest you set-up a Share site how you want - remove any pages you don't think you're going to need (wiki, calendar for example). Then use the Explorer client to configure rules on the Sites/[sitename]/documentLibrary folder. I suspect this will satisfy most, if not all, of your Use Cases. In the meantime, keep an eye out for Alfresco v3.3 / Share v1.3 which we'll be releasing in the first half of next year (probably 2nd quarter).

Thanks,
Mike

Re: Please advise on Alfresco best practice?

pawel_pohl — Wed, 09 Dec 2009 01:13:13 GMT

Mike,

First, thank you very much for taking time to answer my questions. Your support is greatly appreciated.

I feel more confident about Share now. To clarify, I have absolutely no problem using two or more clients as an administrator; I only need to keep it simple for end users. If you say the warning can be safely ignored, great. I will assume Share is a safe choice and do some more fiddling with it.

Regarding Share simplification: I got as far as removing blogs etc. from the Share site. Is there any way to redirect users to a Share site of my choice right after they log in? This seems to be the final obstacle.

Cheers,

Pawel

Re: Please advise on Alfresco best practice?

mikeh — Wed, 09 Dec 2009 09:25:11 GMT

Regarding Share simplification: I got as far as removing blogs etc. from the Share site. Is there any way to redirect users to a Share site of my choice right after they log in? This seems to be the final obstacle.

Have a look at site-index.jsp - this is the initial redirection when someone browses to http://server/share

Thanks,
Mike