topic Re: Automatic emails in Alfresco Archive

Automatic emails

blouro — Thu, 30 Jul 2009 13:32:37 GMT

Is it possible to configure alfresco to send out emails everyday at noon on the updates of the document library or will it send out every time something gets updated.

Re: Automatic emails

kbonnet — Thu, 30 Jul 2009 14:56:59 GMT

You can look into the possibilities of the Quartz jobs for mailing every day. The job can trigger a script that sends mails.

If you want to send mail on every update you can write a script and let that be triggered by a content rule.

Koen

Re: Automatic emails

blouro — Thu, 30 Jul 2009 15:37:41 GMT

thanks for your fast response.

I was wondering if you set a rule and the condition to be all items and the action to send email and then you upload a document to the doc. library if you should get an email automatically(instanly) or does it take a day/hr?.

Re: Automatic emails

kbonnet — Thu, 30 Jul 2009 15:41:14 GMT

If you do it via rules it will send the email instantly.

Koen

Re: Automatic emails

blouro — Thu, 30 Jul 2009 15:59:26 GMT

I set the rule to be All items and the action to be send email to user… I'm not sure but I think that would allow everytime a document gets uploaded to send an email?

Re: Automatic emails

kbonnet — Thu, 30 Jul 2009 16:01:38 GMT

Yes, thats what i think too, if you're configuration for outgoing mail is correct. And to be honest i have never used this send mail action. I normally write a javascript and trigger that.

Koen

Re: Automatic emails

blouro — Thu, 30 Jul 2009 16:24:04 GMT

I don't know if you can help me out or not but my first goal is to be able to get updates on new documents and send out emails for each time a new document is put up. My second goal is to be able to send out 1 email once or twice a day that has all the new documents instead of 10 different emails for 10 different documents. Do you have any idea on how I could accomplish this. I've never written anything in html but I have done tons of coding in Java and C++.

Thank you for your help.

Re: Automatic emails

kbonnet — Thu, 30 Jul 2009 18:33:25 GMT

You can get to your first goal with the content rule.
The second goal would require a quartz job. You will have to read into that.

Good luck.

Koen

Re: Automatic emails

maha — Fri, 28 Aug 2009 04:43:37 GMT

Hi,

I have created a space called "Drafts". I want to send a mail notification to a user while uploading new document in that space. I have created a rule using action "Send an email to specified users" for a space. But the mail is not coming.In log file,the error is mentioned as "could not prepare mail".anyone please help me to resolve this error. But if i selected the"Send an email to specified users" option using "Run Action" option from a document properties.Mail is coming. where i have to configure the mail for a space?

Thanks,

Re: Automatic emails

_sax — Mon, 31 Aug 2009 13:06:10 GMT

Do you use a mail template that came with the system or do you use your own freemarker template?
There should be a hint in the log accompanying the statement 'could not prepare mail', saying why.