topic Re: Admin view into all changes in Alfresco Archive

Admin view into all changes

jonnyg — Tue, 20 Oct 2015 16:35:12 GMT

Is there a way for a tenant-admin to report on all updates to processes/forms/stencils, and then open them for viewing?The current access model requires each artifact to be explicitly shared with a group.Is there a slimmer format for the artifact list?The 270px x 250px preview box is cool, but to sc

Re: Admin view into all changes

jbarrez — Wed, 28 Oct 2015 16:40:23 GMT

No, we currently don't have something like an 'activities list', but i do like the idea.
The current model indeed needs it to be shared.

The preview was meant to be exactly that a preview - when you click it, you should see it in read only mode.
How would you imagine such a list when it would be the real size?

Re: Admin view into all changes

jonnyg — Wed, 28 Oct 2015 21:17:39 GMT

I'm thinking back to basics here –

As a user,
1) I want to see a list of things that share a group (e.g., files in a directory, or processes created on my Activiti system)
2) I should be able to sort/filter this list by standard fields (e.g., most recently created, alphabetical, by creator, updater)
3) I want to see the items on this list on various scales (e.g., detailed list, list, previews)

Re: Admin view into all changes

jbarrez — Thu, 29 Oct 2015 09:25:25 GMT

1) sounds like more of a power user, manager kind of type. Typical end user don't care about the stuff not happening to them. Knowledge workers might be the exception. It depends on the process, most likely.

2) 3) I agree, but that should be in an 'activity feed' (which we don't have right now)

Re: Admin view into all changes

jonnyg — Thu, 29 Oct 2015 15:42:16 GMT

Joram - we got a little off-track here. I was answering your question: "How would you imagine such a list when it would be the real size?" – I wasn't trying to change how the preview worked. I was just explaining that as a commonsoftware user, I expect lists of to be displayed in those basic reporting styles.

And the original use I was looking for the tenant-admin group. We have multiple projects, and we want to see all of the application artifacts that are being updated.

Re: Admin view into all changes

paulhh1 — Tue, 03 Nov 2015 13:24:59 GMT

From what you've said, the requirement is a reporting capability for a (tenant) admin, but that by having an alternative layout and sorting/filtering of the Kickstart views we pretty much get what you're looking for?

Re: Admin view into all changes

jonnyg — Tue, 03 Nov 2015 18:27:13 GMT

As the (tenant) admin I want to have layout (alternative to what exists today) for sorting/filtering the application components.
Current workaround, we need to push each user to explicitly share each asset with our governance group.

Re: Admin view into all changes

jonnyg — Wed, 23 Dec 2015 14:08:07 GMT

Any new thoughts on this?
"As the (tenant) admin I want to have [a list] layout (alternative to what exists today) for sorting/filtering the [all of the] application components [independent of whether they have been explicitly shared]."

Re: Admin view into all changes

jonnyg — Wed, 30 Dec 2015 13:33:38 GMT

Furthermore – for any artifact (process, form, stencil, decisiontable), we'd like one list showing these columns:

- Name
- Owner
- Version
- Last Updated Time
- Shared with

Re: Admin view into all changes

paulhh1 — Mon, 04 Jan 2016 21:37:02 GMT

Sounds reasonable as a use case, so we'll look at where it might fit in our roadmap. Thanks.

Paul.