Workflow email notifications - looking for advice!

upthorpe — Mon, 02 Mar 2009 20:17:26 GMT

First time poster looking for some advice really.I'm trying to find a way to implement the automatic sending of emails based on elapsed time for a document under review. If a document is assigned to one or more users to review I'd like an email notification to be sent to each user to say that they s

Re: Workflow email notifications - looking for advice!

bucklao — Mon, 02 Mar 2009 22:26:26 GMT

What you will need to do is add a timer to the task-node in your workflow. I have a sample below:

<task-node name="deptHead review">
      
      <task name="scwf:deptHeadReview" swimlane="deptHead">
      <timer name="sendNotification" duedate="1 minutes" repeat="1 minutes">
          <action name="sendNotification" class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript"> 
      <script>
            {
         var mail = actions.create("mail");
          mail.parameters.to = "sangbouasya@stancounty.com";
           mail.parameters.subject = "Timer is working!!!";
           mail.parameters.from = "alfresco@alfresco.com";
           mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/wf_reject_admin.ftl");
           mail.parameters.text = "some text, in case template is not found";
             mail.execute(bpm_package);
      }
            </script>
      </action>
      </timer>
      </task>

      <transition name="approve" to="end1">
      <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
            <script>
            {
               var mail = actions.create("mail");
          mail.parameters.to = "sangbouasya@stancounty.com";
           mail.parameters.subject = "Workflow has been Approved by the Department Head";
           mail.parameters.from = "alfresco@alfresco.com";
           mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/wf_reject_admin.ftl");
           mail.parameters.text = "some text, in case template is not found";
             mail.execute(bpm_package);
            }
            </script>
            </action>
      </transition>
      <transition name="reject" to="admin review">
      <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
            <script>
            {
               var mail = actions.create("mail");
          mail.parameters.to = "sangbouasya@stancounty.com";
           mail.parameters.subject = "Workflow needs to be Revised by Admin Group";
           mail.parameters.from = "alfresco@alfresco.com";
           mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/wf_reject_admin.ftl");
           mail.parameters.text = "some text, in case template is not found";
             mail.execute(bpm_package);
            }
            </script>
            </action>
      </transition>

   </task-node>‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

All you need to do is specify the time you want the email notifications to sent out. Hopefully this helps you out.

BuckLao-

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Workflow email notifications - looking for advice!

Re: Workflow email notifications - looking for advice!