topic Re: Alfresco Document ID in Alfresco Archive

Alfresco Document ID

clundquist — Sun, 25 May 2008 14:18:34 GMT

We need to load Alfresco with our existing documents, and store the Alfresco document id with our existing DB so that we can have a way from our external system to retrieve the documents. Can this be done? What methods in the API would be used to upload a document and return an ID of the document st

Re: Alfresco Document ID

jpfi — Sun, 25 May 2008 18:36:06 GMT

Hi,
you could use the Alfresco Web Service (SOAP) or the Web Script API (RESTful Services) for this purpose.
What you'd like to to seems to be very simple. So, just write a short upload webscript (http://wiki.alfresco.com/wiki/Web_Scripts_Examples#File_Upload) and return the NodeRef Property of your created Alfresco Node Object.
Cheers,
Jan

Re: Alfresco Document ID

clundquist — Sun, 25 May 2008 20:23:49 GMT

Will that script not work with the community version? Also, when a new version of a document is generated through Alfresco, would I need to then update the document ID (or node) in my external application/DB or is the node tied to the latest version?

Re: Alfresco Document ID

jpfi — Mon, 26 May 2008 07:29:51 GMT

Hi,
the script will work in community & Enterprise version. Perhaps the example isn't up to date…
The nodeRef will stay the same, it always points to the current version.

Cheers, Jan

Re: Alfresco Document ID

marianh — Tue, 05 Jan 2010 08:13:06 GMT

I need Alfresco to generate unique ID for each document.
That ID must have this syntax: OU-SN/ACTUAL_YEAR, where OU is organization unit where a uploading user belongs, SN - is serial number (sequence) of document within OU and ACTUAL_YEAR is obvious. LDAP authentication is assumed.

Can someone provide step-by-step guide to achieve it?

Re: Alfresco Document ID

unknown-user — Tue, 12 Jan 2010 21:09:43 GMT

Create a custom meta data property and create a new rule to populate the values.
You may need a cover sheet to get the organization unit and SN value or you can create a unique folder for each organization with the OU name used as your folder name.
if you put all of your information on a coversheet then you could simply read the values and populate your custom meta data fields with the information.
Coversheet would be the easiest way to pass in values such as OU and SN. You will need a new rule to process the information the way you want.
You will need to read the data from the coversheet via barcode docprocessing or OCR.

I need Alfresco to generate unique ID for each document.
That ID must have this syntax: OU-SN/ACTUAL_YEAR, where OU is organization unit where a uploading user belongs, SN - is serial number (sequence) of document within OU and ACTUAL_YEAR is obvious. LDAP authentication is assumed.

Can someone provide step-by-step guide to achieve it?