topic Re: Adhoc Task Workflow Wizard Email in Alfresco Archive

Adhoc Task Workflow Wizard Email

samjeff — Mon, 21 Jul 2008 10:52:06 GMT

Dear all,I would like Adhoc Task Workflow Wizard can send email to user who assign to.How can I do this?Because in Adhoc Task Workflow Wizard there is no email notification to the user.Please help me?Thank you so much

Re: Adhoc Task Workflow Wizard Email

mabayona — Mon, 21 Jul 2008 12:49:51 GMT

If you look at the wiki doc about advanced workflows you find out a sample on how to send an email notification:

http://wiki.alfresco.com/wiki/WorkflowAdministration

Basically, the notification is sent by the JS code that is executed on a transition.

            var mail = actions.create("mail");
            mail.parameters.to = initiator.properties["cm:email"];
            mail.parameters.subject = "Adhoc Task " + bpm_workflowDescription;
            mail.parameters.from = bpm_assignee.properties["cm:email"];
            mail.parameters.text = "It's done";
            mail.execute(bpm_package);‍‍‍‍‍‍

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:adhoc">

  <swimlane name="initiator"/>

  <start-state name="start">
    <task name="wf:submitAdhocTask" swimlane="initiator"/>
    <transition name="" to="adhoc"/>
  </start-state>

  <swimlane name="assignee">
    <assignment actor-id="#{bpm_assignee.properties['cm:userName']}"/>
  </swimlane>
   
  <task-node name="adhoc">
    <task name="wf:adhocTask" swimlane="assignee">
      <event type="task-create">
        <script>
          if (bpm_workflowDueDate != void) taskInstance.dueDate = bpm_workflowDueDate;
          if (bpm_workflowPriority != void) taskInstance.priority = bpm_workflowPriority;
        </script>
      </event>
    </task>
    <transition name="" to="completed">
      <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
        <script>
          if (wf_notifyMe)
          {
            var mail = actions.create("mail");
            mail.parameters.to = initiator.properties["cm:email"];
            mail.parameters.subject = "Adhoc Task " + bpm_workflowDescription;
            mail.parameters.from = bpm_assignee.properties["cm:email"];
            mail.parameters.text = "It's done";
            mail.execute(bpm_package);
          }
        </script>
      </action>
    </transition>
  </task-node>
   
  <task-node name="completed">
    <task name="wf:completedAdhocTask" swimlane="initiator"/>
    <transition name="" to="end"/>
  </task-node>
      
  <end-state name="end"/>

  <event type="process-end">
     <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
        <script>
           if (logger.isLoggingEnabled())
              logger.log("End of process.  Cancelled: " + cancelled);
        </script>
     </action>
  </event>
   
</process-definition>
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

Re: Adhoc Task Workflow Wizard Email

samjeff — Tue, 22 Jul 2008 10:36:18 GMT

Thank you so much for your tutorial.
I would like to configure something. I want every Ad-Hoc there is an email notify before due date.
For example: Due date: 9 July 2008. Alfresco send email to notify user 3 days before due date on 6 July 2008.
How to setup this?

What transition I must use?
And what script I can use?

Thank you for your help & support

Re: Adhoc Task Workflow Wizard Email

mabayona — Wed, 23 Jul 2008 06:40:10 GMT

You can use the following:

- a timer that triggers three days before due date (as you need)

and

- a transition to same state (this way the workflow remains in same estate).

Re: Adhoc Task Workflow Wizard Email

samjeff — Wed, 23 Jul 2008 06:54:33 GMT

Would you please to tell me the detail code?
I've already made this script but failed, nothing happened:

<task-node name="adhoc">
      <task name="wf:adhocTask" swimlane="assignee">
         <event type="task-create">
            <script>
               if (bpm_workflowDueDate != void) taskInstance.dueDate = bpm_workflowDueDate;
               if (bpm_workflowPriority != void) taskInstance.priority = bpm_workflowPriority;
            </script>
         </event>
       <timer duedate="#{wcmwf_launchDate}" transition="launch" >
       <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
          <script>
             logger.log("WCM Submission submitted at " + wcmwf_launchDate);
             var mail = actions.create("mail");
              mail.parameters.to = initiator.properties.email;
              mail.parameters.subject = "Reminder " + bpm_workflowDescription;
              mail.parameters.from = bpm_assignee.properties.email;
              mail.parameters.text = "It is a reminder…";
              mail.execute(bpm_package);
          </script>
       </action>
    </timer>
      </task>
      <transition name="" to="completed">
         <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
           <script>
              if (wf_notifyMe)
              {
                 var mail = actions.create("mail");
                 mail.parameters.to = initiator.properties.email;
                 mail.parameters.subject = "Reminder " + bpm_workflowDescription;
                 mail.parameters.from = bpm_assignee.properties.email;
                 mail.parameters.text = "It's done";
                 mail.execute(bpm_package);
              }
           </script>
         </action>
      </transition>
   </task-node>

‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

Please help me. Thanks so much.

Re: Adhoc Task Workflow Wizard Email

madtechsupport — Tue, 23 Nov 2010 06:09:14 GMT

Hello All,

I have the same requirement as the original poster, but for Alfresco community edition 3.4b.

Where EXACTLY in adhoc_processdefinition.xml should the email code block be inserted to that it actually sends a mail when the task is assigned. It is not clear to me from this post or any of the documentation that I have found so far, how this should be done.

Any help would be greatly appreciated since this is the last piece of functionality required before deploying alfresco.

With thanks,

Warren.

Re: Adhoc Task Workflow Wizard Email

mthomas — Sun, 12 Dec 2010 19:36:49 GMT

Is there a specific location? Or can this code just be added somewhere near the top?

Re: Adhoc Task Workflow Wizard Email

mthomas — Mon, 13 Dec 2010 18:45:41 GMT

Figured it out:
Works when place in the start state as below. Not sure if the runas admin command is needed.

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:adhoc">

   <swimlane name="initiator"/>
   <start-state name="start">
      <task name="wf:submitAdhocTask" swimlane="initiator"/>
      <transition name="" to="adhoc">
   <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
   <runas>admin</runas>
           <script>
                 var mail = actions.create("mail");
                 mail.parameters.to = bpm_assignee.properties.email;
                 mail.parameters.subject = "Adhoc Task " + bpm_workflowDescription;
                 mail.parameters.from = initiator.properties.email;
                 mail.parameters.text = "New Adhoc Task";
                 mail.execute(bpm_package);
           </script>
         </action>
      </transition>
   </start-state>

Re: Adhoc Task Workflow Wizard Email

ekimnosneb — Sun, 19 Dec 2010 21:56:21 GMT

Figured it out:
Works when place in the start state as below. Not sure if the runas admin command is needed.

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:adhoc">

   <swimlane name="initiator"/>
   <start-state name="start">
      <task name="wf:submitAdhocTask" swimlane="initiator"/>
      <transition name="" to="adhoc">
   <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
   <runas>admin</runas>
           <script>
                 var mail = actions.create("mail");
                 mail.parameters.to = bpm_assignee.properties.email;
                 mail.parameters.subject = "Adhoc Task " + bpm_workflowDescription;
                 mail.parameters.from = initiator.properties.email;
                 mail.parameters.text = "New Adhoc Task";
                 mail.execute(bpm_package);
           </script>
         </action>
      </transition>
   </start-state>

Unfortunately, the above didn't work for me in the adhoc_processdefinition.xml file of 3.4b. I received the following error(s) in the catalina.out when restarting and alfresco fails to start completely:

15:04:42,433  ERROR [web.context.ContextLoader] Context initialization failed
org.alfresco.error.AlfrescoRuntimeException: 11190001 Workflow deployment failed
   at org.alfresco.repo.workflow.WorkflowDeployer.init(WorkflowDeployer.java:330)
   at org.alfresco.repo.workflow.WorkflowDeployer$1.doWork(WorkflowDeployer.java:437)
   at org.alfresco.repo.security.authentication.AuthenticationUtil.runAs(AuthenticationUtil.java:508)
   at org.alfresco.repo.workflow.WorkflowDeployer.onBootstrap(WorkflowDeployer.java:433)
   at org.springframework.extensions.surf.util.AbstractLifecycleBean.onApplicationEvent(AbstractLifecycleBean.java:56)
   at org.springframework.context.event.SimpleApplicationEventMulticaster.multicastEvent(SimpleApplicationEventMulticaster.java:97)
   at org.alfresco.repo.management.SafeApplicationEventMulticaster.multicastEvent(SafeApplicationEventMulticaster.java:78)
   at org.springframework.context.support.AbstractApplicationContext.publishEvent(AbstractApplicationContext.java:294)
   at org.springframework.context.support.AbstractApplicationContext.finishRefresh(AbstractApplicationContext.java:858)
   at org.springframework.context.support.AbstractApplicationContext.refresh(AbstractApplicationContext.java:419)
   at org.springframework.web.context.ContextLoader.createWebApplicationContext(ContextLoader.java:261)
   at org.springframework.web.context.ContextLoader.initWebApplicationContext(ContextLoader.java:192)
   at org.springframework.web.context.ContextLoaderListener.contextInitialized(ContextLoaderListener.java:47)
   at org.alfresco.web.app.ContextLoaderListener.contextInitialized(ContextLoaderListener.java:63)
   at org.apache.catalina.core.StandardContext.listenerStart(StandardContext.java:3972)
   at org.apache.catalina.core.StandardContext.start(StandardContext.java:4467)
   at org.apache.catalina.core.ContainerBase.addChildInternal(ContainerBase.java:791)
   at org.apache.catalina.core.ContainerBase.addChild(ContainerBase.java:771)
   at org.apache.catalina.core.StandardHost.addChild(StandardHost.java:546)
   at org.apache.catalina.startup.HostConfig.deployDescriptor(HostConfig.java:637)
   at org.apache.catalina.startup.HostConfig.deployDescriptors(HostConfig.java:563)
   at org.apache.catalina.startup.HostConfig.deployApps(HostConfig.java:498)
   at org.apache.catalina.startup.HostConfig.start(HostConfig.java:1277)
   at org.apache.catalina.startup.HostConfig.lifecycleEvent(HostConfig.java:321)
   at org.apache.catalina.util.LifecycleSupport.fireLifecycleEvent(LifecycleSupport.java:119)
   at org.apache.catalina.core.ContainerBase.start(ContainerBase.java:1053)
   at org.apache.catalina.core.StandardHost.start(StandardHost.java:785)
   at org.apache.catalina.core.ContainerBase.start(ContainerBase.java:1045)
   at org.apache.catalina.core.StandardEngine.start(StandardEngine.java:443)
   at org.apache.catalina.core.StandardService.start(StandardService.java:519)
   at org.apache.catalina.core.StandardServer.start(StandardServer.java:710)
   at org.apache.catalina.startup.Catalina.start(Catalina.java:581)
   at sun.reflect.NativeMethodAccessorImpl.invoke0(Native Method)
   at sun.reflect.NativeMethodAccessorImpl.invoke(NativeMethodAccessorImpl.java:39)
   at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
   at java.lang.reflect.Method.invoke(Method.java:597)
   at org.apache.catalina.startup.Bootstrap.start(Bootstrap.java:289)
   at org.apache.catalina.startup.Bootstrap.main(Bootstrap.java:414)
Caused by: org.alfresco.service.cmr.workflow.WorkflowException: 11190000 Failed to determine if workflow definition  is already deployed. 
   at org.alfresco.repo.workflow.jbpm.JBPMEngine.isDefinitionDeployed(JBPMEngine.java:394)
   at org.alfresco.repo.workflow.WorkflowServiceImpl.isDefinitionDeployed(WorkflowServiceImpl.java:210)
   at sun.reflect.NativeMethodAccessorImpl.invoke0(Native Method)
   at sun.reflect.NativeMethodAccessorImpl.invoke(NativeMethodAccessorImpl.java:39)
   at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
   at java.lang.reflect.Method.invoke(Method.java:597)
   at org.springframework.aop.support.AopUtils.invokeJoinpointUsingReflection(AopUtils.java:307)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.invokeJoinpoint(ReflectiveMethodInvocation.java:183)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:150)
   at org.alfresco.repo.security.permissions.impl.AlwaysProceedMethodInterceptor.invoke(AlwaysProceedMethodInterceptor.java:34)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:172)
   at org.alfresco.repo.security.permissions.impl.ExceptionTranslatorMethodInterceptor.invoke(ExceptionTranslatorMethodInterceptor.java:44)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:172)
   at org.alfresco.repo.audit.AuditMethodInterceptor.proceedWithAudit(AuditMethodInterceptor.java:217)
   at org.alfresco.repo.audit.AuditMethodInterceptor.proceed(AuditMethodInterceptor.java:184)
   at org.alfresco.repo.audit.AuditMethodInterceptor.invoke(AuditMethodInterceptor.java:137)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:172)
   at org.springframework.transaction.interceptor.TransactionInterceptor.invoke(TransactionInterceptor.java:107)
   at org.springframework.aop.framework.ReflectiveMethodInvocation.proceed(ReflectiveMethodInvocation.java:172)
   at org.springframework.aop.framework.JdkDynamicAopProxy.invoke(JdkDynamicAopProxy.java:202)
   at $Proxy71.isDefinitionDeployed(Unknown Source)
   at org.alfresco.repo.workflow.WorkflowDeployer.init(WorkflowDeployer.java:293)
   … 37 more
Caused by: org.jbpm.JbpmException: Failed to parse process definition from jBPM xml stream.
   at org.alfresco.repo.workflow.jbpm.JBPMEngine.compileProcessDefinition(JBPMEngine.java:1943)
   at org.alfresco.repo.workflow.jbpm.JBPMEngine$2.doInJbpm(JBPMEngine.java:382)
   at org.alfresco.repo.workflow.jbpm.JBPMEngine$2.doInJbpm(JBPMEngine.java:378)
   at org.springmodules.workflow.jbpm31.JbpmTemplate$1.doInHibernate(JbpmTemplate.java:87)
   at org.springframework.orm.hibernate3.HibernateTemplate.doExecute(HibernateTemplate.java:406)
   at org.springframework.orm.hibernate3.HibernateTemplate.execute(HibernateTemplate.java:339)
   at org.springmodules.workflow.jbpm31.JbpmTemplate.execute(JbpmTemplate.java:80)
   at org.alfresco.repo.workflow.jbpm.JBPMEngine.isDefinitionDeployed(JBPMEngine.java:377)
   … 58 more
Caused by: org.jbpm.jpdl.JpdlException: [[ERROR] cvc-complex-type.2.4.a: Invalid content was found starting with element 'action'. One of '{"urn:jbpm.org:jpdl-3.1":task, "urn:jbpm.org:jpdl-3.1":transition, "urn:jbpm.org:jpdl-3.1":event, "urn:jbpm.org:jpdl-3.1":exception-handler}' is expected. line 10, [WARNING] swimlane 'initiator' does not have an assignment]
   at org.jbpm.jpdl.xml.JpdlXmlReader.readProcessDefinition(JpdlXmlReader.java:173)
   at org.alfresco.repo.workflow.jbpm.JBPMEngine.compileProcessDefinition(JBPMEngine.java:1937)
‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

Are there any other changes necessary to that file? The Exception seems to indicate it's looking for one of the following instead of the "action": task, transition or event.

Re: Adhoc Task Workflow Wizard Email

mthomas — Sat, 25 Dec 2010 07:14:07 GMT

Not sure why the error. I too am on 3.4b. Check your syntax maybe.

Re: Adhoc Task Workflow Wizard Email

ekimnosneb — Mon, 03 Jan 2011 15:46:58 GMT

The following adhoc_processdefinition.xml file (in "/opt/alfresco-3.4.b/tomcat/webapps/alfresco/WEB-INF/classes/alfresco/workflow") works for me:

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:adhoc">

   <swimlane name="initiator"/>

   <start-state name="start">
      <task name="wf:submitAdhocTask" swimlane="initiator"/>
      <transition name="" to="adhoc"/>
   </start-state>

   <swimlane name="assignee">
      <assignment class="org.alfresco.repo.workflow.jbpm.AlfrescoAssignment">
         <actor>#{bpm_assignee}</actor>
      </assignment>
   </swimlane>
   
   <task-node name="adhoc">
      <task name="wf:adhocTask" swimlane="assignee">
         <event type="task-create">
            <script>
               if (bpm_workflowDueDate != void) taskInstance.dueDate = bpm_workflowDueDate;
               if (bpm_workflowPriority != void) taskInstance.priority = bpm_workflowPriority;
            </script>
      <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript"> 
            <script>
                  {
               var mail = actions.create("mail");
               mail.parameters.to = bpm_assignee.properties.email;
               mail.parameters.subject = "Adhoc Task: " + bpm_workflowDescription;
               mail.parameters.from = initiator.properties.email;
               mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_user_assigned_task_email.ftl");
               mail.parameters.text = "A task was created.";
               mail.execute(bpm_package);
               }
      </script>
            </action>
         </event>
      </task>

      <transition name="" to="completed">
         <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
           <script>
              if (wf_notifyMe)
              {
                 var mail = actions.create("mail");
                 mail.parameters.to = initiator.properties.email;
                 mail.parameters.subject = "Adhoc Task: " + bpm_workflowDescription;
                 mail.parameters.from = bpm_assignee.properties.email;
    mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_initiator_completed_task_email.ftl");
                 mail.parameters.text = "This task is done.";
                 mail.execute(bpm_package);
              }
           </script>
         </action>
      </transition>
   </task-node>
   
   <task-node name="completed">
      <task name="wf:completedAdhocTask" swimlane="initiator"/>
      <transition name="" to="end"/>
   </task-node>
      
   <end-state name="end"/>
   
</process-definition>‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

NOTE: I am using Email templates for both the initial notification and the "Task Done" notification.
Also note that you need to use the http://wiki.alfresco.com/wiki/Workflow_Console to "deploy" any changes to the workflow definition.

Re: Adhoc Task Workflow Wizard Email

efestione — Fri, 04 Mar 2011 18:44:38 GMT

NOTE: I am using Email templates for both the initial notification and the "Task Done" notification.
Also note that you need to use the http://wiki.alfresco.com/wiki/Workflow_Console to "deploy" any changes to the workflow definition.

Hi ekimnosneb,
could you please share your email notification template (if they contain various reference to the started workflow) or suggest me a good point of start?

I am trying to write a comprehensive notification email…

Thanks

Re: Adhoc Task Workflow Wizard Email

ekimnosneb — Fri, 11 Mar 2011 14:39:12 GMT

NOTE: I am using Email templates for both the initial notification and the "Task Done" notification.
Also note that you need to use the http://wiki.alfresco.com/wiki/Workflow_Console to "deploy" any changes to the workflow definition.

Hi ekimnosneb,
could you please share your email notification template (if they contain various reference to the started workflow) or suggest me a good point of start?

I am trying to write a comprehensive notification email…

Thanks

If I remember correctly, I used the invite-email.ftl template (in Share: Repository> Data Dictionary> Email Templates> invite) as an example and created my own in a new folder (in Share: Repository> Data Dictionary> Email Templates> Notify Email Templates). Of course, make sure you use the correct path in the adhoc_processdefinition.xml file.

notify_user_assigned_task_email.ftl:

A new task was assigned to you by ${person.properties.firstName}<#if person.properties.lastName?exists> ${person.properties.lastName}</#if>.

Check the My Tasks dashlet on your dashboard:
${url.serverPath}/share

Regards

Alfresco‍‍‍‍‍‍‍‍

notify_initiator_completed_task_email.ftl:

A task you assigned to ${person.properties.firstName}<#if person.properties.lastName?exists> ${person.properties.lastName}</#if> is done.

Check the Workflows I've Started page on your dashboard:
${url.serverPath}/share/page/my-workflows

Regards

Alfresco‍‍‍‍‍‍‍‍

Re: Adhoc Task Workflow Wizard Email

efestione — Wed, 16 Mar 2011 12:04:31 GMT

Thank you very much.

I will try to extract task properties too…

Re: Adhoc Task Workflow Wizard Email

jollymon — Mon, 21 Mar 2011 01:17:07 GMT

Great Tutorial!

I had a question on expanding this for additional workflows as well. The review and approve is the most common workflow we use but I need to know how to have the email sent back to the workflow initiator in this script. I tried a few things and must have some syntax error.

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:review">

    <swimlane name="initiator" />

    <start-state name="start">
        <task name="wf:submitReviewTask" swimlane="initiator" />
        <transition name="" to="review" />
    </start-state>

    <swimlane name="reviewer">
        <assignment class="org.alfresco.repo.workflow.jbpm.AlfrescoAssignment">
            <actor>#{bpm_assignee}</actor>
        </assignment>    
    </swimlane>

    <task-node name="review">
        <task name="wf:reviewTask" swimlane="reviewer">
            <event type="task-create">
                <script>
                    if (bpm_workflowDueDate != void) taskInstance.dueDate = bpm_workflowDueDate;
                    if (bpm_workflowPriority != void) taskInstance.priority = bpm_workflowPriority;
                </script>
            <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript"> 
            <script>
                  {
               var mail = actions.create("mail");
               mail.parameters.to = bpm_assignee.properties.email;
               mail.parameters.subject = "Review and Approve: " + bpm_workflowDescription;
               mail.parameters.from = initiator.properties.email;
               mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_user_assigned_task_email.ftl");
               mail.parameters.text = "A task was created.";
               mail.execute(bpm_package);
               }
      </script>
            </action>
            </event>
        </task>
        <transition name="approve" to="approved" />
        <transition name="reject" to="rejected" />
    </task-node>

    <task-node name="rejected">
        <task name="wf:rejectedTask" swimlane="initiator" />
        <transition name="" to="end" />
                  <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
           <script>
              if (wf_notifyMe)
              {
                 var mail = actions.create("mail");
                 mail.parameters.to = initiator.properties.email;
                 mail.parameters.subject = "Review Task: " + bpm_workflowDescription;
                 mail.parameters.from = bpm_assignee.properties.email;
             mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_initiator_completed_task_email.ftl");
                 mail.parameters.text = "This task is done.";
                 mail.execute(bpm_package);
              }
           </script>
         </action>
      </transition>
   </task-node>

    <task-node name="approved">
        <task name="wf:approvedTask" swimlane="initiator" />
        <transition name="" to="end" />
                <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
           <script>
              if (wf_notifyMe)
              {
                 var mail = actions.create("mail");
                 mail.parameters.to = initiator.properties.email;
                 mail.parameters.subject = "Review Task: " + bpm_workflowDescription;
                 mail.parameters.from = bpm_assignee.properties.email;
       mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_initiator_completed_task_email.ftl");
                 mail.parameters.text = "This task is done.";
                 mail.execute(bpm_package);
              }
           </script>
         </action>
      </transition>
   </task-node>

    <end-state name="end" />

</process-definition>‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍‍

I have ran the deploy and can get the initial notificaton sent out however my attempt at the approve/ reject code must be flawed

Re: Adhoc Task Workflow Wizard Email

amitabhandari1 — Tue, 22 Mar 2011 07:00:21 GMT

hi jollymon,

Please make the highlighted changes: basically removed "/" from end tag .It means you are closing transition . although you have to first run the script and then close the transition

    <?xml version="1.0" encoding="UTF-8"?>

    <process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:review">

        <swimlane name="initiator" />

        <start-state name="start">
            <task name="wf:submitReviewTask" swimlane="initiator" />
            <transition name="" to="review" />
        </start-state>

        <swimlane name="reviewer">
            <assignment class="org.alfresco.repo.workflow.jbpm.AlfrescoAssignment">
                <actor>#{bpm_assignee}</actor>
            </assignment>
        </swimlane>

        <task-node name="review">
            <task name="wf:reviewTask" swimlane="reviewer">
                <event type="task-create">
                    <script>
                        if (bpm_workflowDueDate != void) taskInstance.dueDate = bpm_workflowDueDate;
                        if (bpm_workflowPriority != void) taskInstance.priority = bpm_workflowPriority;
                    </script>
                <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
                <script>
                      {
                   var mail = actions.create("mail");
                   mail.parameters.to = bpm_assignee.properties.email;
                   mail.parameters.subject = "Review and Approve: " + bpm_workflowDescription;
                   mail.parameters.from = initiator.properties.email;
                   mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_user_assigned_task_email.ftl");
                   mail.parameters.text = "A task was created.";
                   mail.execute(bpm_package);
                   }
          </script>
                </action>
                </event>
            </task>
            <transition name="approve" to="approved" />
            <transition name="reject" to="rejected" />
        </task-node>

        <task-node name="rejected">
            <task name="wf:rejectedTask" swimlane="initiator" />
                 <transition name="" to="end" />    Change it to            <transition name="" to="end" >
                      <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
               <script>
                  if (wf_notifyMe)
                  {
                     var mail = actions.create("mail");
                     mail.parameters.to = initiator.properties.email;
                     mail.parameters.subject = "Review Task: " + bpm_workflowDescription;
                     mail.parameters.from = bpm_assignee.properties.email;
                 mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_initiator_completed_task_email.ftl");
                     mail.parameters.text = "This task is done.";
                     mail.execute(bpm_package);
                  }
               </script>
             </action>
          </transition>
       </task-node>

        <task-node name="approved">
            <task name="wf:approvedTask" swimlane="initiator" />
            <transition name="" to="end" />    Change it to            <transition name="" to="end" >
                    <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
               <script>
                  if (wf_notifyMe)
                  {
                     var mail = actions.create("mail");
                     mail.parameters.to = initiator.properties.email;
                     mail.parameters.subject = "Review Task: " + bpm_workflowDescription;
                     mail.parameters.from = bpm_assignee.properties.email;
           mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_initiator_completed_task_email.ftl");
                     mail.parameters.text = "This task is done.";
                     mail.execute(bpm_package);
                  }
               </script>
             </action>
          </transition>
       </task-node>

        <end-state name="end" />

    </process-definition>

Re: Adhoc Task Workflow Wizard Email

jollymon — Fri, 25 Mar 2011 16:20:17 GMT

Thank you so much! I will post back my findings and copy my code for all my email workflow notifiers, maybe they can fold this into alfresco at some point. It would be a great option to have a checkbox when creating workflows that allowed for email notifications.

Re: Adhoc Task Workflow Wizard Email

winterrobot — Wed, 21 Sep 2011 17:21:53 GMT

Hello - I am in the process of implementing email notificaiton for Review and approve workflows.

I am using the following processdefinition.xml code but am getting the following error when assigning a task using this workflow

Workflow could not be started {0}
org.alfresco.service.cmr.workflow.WorkflowException: 08215982 Failed to signal transition null from workflow task jbpm$505.

Can anyone please shed some light on this? Any help would be really appreciated!!

Many thanks in advance

–>

<?xml version="1.0" encoding="UTF-8"?>

<process-definition xmlns="urn:jbpm.org:jpdl-3.1" name="wf:review">

    <swimlane name="initiator" />

    <start-state name="start">
    <task name="wf:submitReviewTask" swimlane="initiator" />
    <transition name="" to="review">
      <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
        <runas>admin</runas>
        <script>
          <!– Send a notification email to the reviewer –>
          var mail = actions.create("mail");
          mail.parameters.to = bpm_assignee.properties.email;
          mail.parameters.subject = "new Review Task";
          mail.parameters.template = companyhome.childByNamePath("Data Dictionary/Email Templates/Notify Email Templates/notify_user_email.ftl"
          mail.parameters.text = "A document awaiting your approval at Alfresco";
          mail.execute(bpm_package.children[0]);</script>
      </action>
    </transition>
</start-state>

    <swimlane name="reviewer">
        <assignment class="org.alfresco.repo.workflow.jbpm.AlfrescoAssignment">
            <actor>#{bpm_assignee}</actor>
        </assignment>
    </swimlane>

    <task-node name="review">
        <task name="wf:reviewTask" swimlane="reviewer">
            <event type="task-create">
                <script>
                    if (bpm_workflowDueDate != void) taskInstance.dueDate = bpm_workflowDueDate;
                    if (bpm_workflowPriority != void) taskInstance.priority = bpm_workflowPriority;
                </script>
            </event>
        </task>
        <transition name="approve" to="approved" />
        <transition name="reject" to="rejected" />
    </task-node>

    <task-node name="rejected">
        <task name="wf:rejectedTask" swimlane="initiator" />
        <transition name="" to="end" />
    </task-node>

    <task-node name="approved">
        <task name="wf:approvedTask" swimlane="initiator" />
        <transition name="" to="end" />
    </task-node>

    <end-state name="end" />

</process-definition>