topic Re: email notification during workflow in Alfresco Archive

email notification during workflow

boneill — Tue, 08 Jul 2008 03:50:50 GMT

Hi All,I want users to receive tasks during the wcm Web Site Submission workflow informing them that they have a new task. The wiki indicates that it should be standard functionality during the Web Site Submission workflow. I have updated the custom-repository.properties under the Alfresco\tomcat

Re: email notification during workflow

boneill — Wed, 09 Jul 2008 10:33:01 GMT

Does anyone know if email notifications are supported in the WCM default workflow?

Re: email notification during workflow

tommorris — Fri, 11 Jul 2008 16:03:18 GMT

Hi Boneill,

Have you seen this?
http://forums.alfresco.com/en/viewtopic.php?f=29&t=5797

It suggests that an email can be sent, but the templating feature isn't possible.
This means it wouldn't have a customised email body (and therefore not be very useful)….

Can anyone from alfresco update us on this topic?

Tom,
http://www.ixxus.com

Re: email notification during workflow

mikef — Sun, 13 Jul 2008 20:20:41 GMT

It is possible to build the content of the email in the script itself using:

mail.parameters.text = "My message body…….";‍

See http://wiki.alfresco.com/wiki/JavaScript_API#ScriptAction_API for details.

Regards.

Re: email notification during workflow

boneill — Tue, 15 Jul 2008 06:27:57 GMT

Hi, I am currently looking at configuring advanced workflows in order to send email notifications from WCM default workflow. The definition for the workflow is in the file submit_processdefinition.xml. There is no action in this definition that triggers an email notification. I therefore assume that email notifications are not sent by default from the WCM default workflow. Can someone from alfresco confirm this please.

Assuming I have to include the email notification into the process definition, what I think I have to do is add the following to each task_node in the workflow in order for a mail to be sent automatically to the owner of the task as each task is initiated. The code below shows email notification for the serialreview task node. Has anyone done this before, is this the correct approach:



<task-node name="serialreview">
        <task name="wcmwf:reviewTask">
           <assignment class="org.alfresco.repo.workflow.jbpm.AlfrescoAssignment">
              <actor>#{bpm_assignees.get(wcmwf_approveCnt)}</actor>
           </assignment>
           <event type="task-assign">
              <script>
                 if (wcmwf_reviewCycle > 1)
                    taskInstance.description = taskInstance.description + " (" + wcmwf_reviewCycle + ")";
              </script>
        <action class="org.alfresco.repo.workflow.jbpm.AlfrescoJavaScript">
                <script>   
                 var mail = actions.create("mail");
                 mail.parameters.to = "brian.oneill@seedim.com.au";
                 mail.parameters.subject = "Rejected Task " + bpm_workflowDescription;
                 mail.parameters.from = bpm_assignee.properties.email;
                 mail.parameters.text = "It's done";
                 mail.execute(bpm_package);
               </script>
             </action>
           </event>           
        </task>

        <transition name="approve" to="submitserialreview">
      <script>
              <variable name="wcmwf_approveCnt" access="read, write"/>
              <expression>
                 wcmwf_approveCnt = wcmwf_approveCnt + 1;
              </expression>
           </script>
        </transition>
        <transition name="reject" to="endreview" />
    </task-node>
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Any help greatly appreciated.

Regards

Brian

Re: email notification during workflow

maclarenjc — Thu, 18 Sep 2008 07:57:25 GMT

Brian,

Did you ever get a reply from Alfresco or anyone? I too want emails to be sent from the out of the box workflow - web site submission but it appears they do not generate by default. So is only option to use advanced workflow?